Waiting is not a fun job, especially if you have to wait for a response from the company after you submit a job application. Time seemed to pass very slowly and scary. Communicating with employers using the right way to follow up on job applications can set you apart from other candidates. You can write a follow-up email that makes a positive impression as long as you're being professional and not sounding pushy.
Step
Method 1 of 1: Writing a Follow Up Email
Step 1. Wait at least a few days
There are varying opinions on how long you should wait before following up on a job application, but the general consensus says you should wait at least 3-5 days. Some people think you should wait a whole week or more, while others think five days of work is appropriate. Please keep in mind that companies may receive dozens, or even hundreds of applications for the same position and it will take time to select and find the right candidate for the next process. Don't come across as pushy or impatient by following up too quickly.
In fact, some hiring managers say they prefer not to receive follow-up emails. They perceive this tactic as just to attract attention and waste the time they need to select qualified candidates. However, other managers say that follow-up emails will make you stand out and show enthusiasm and passion for the job
Step 2. Email the right people
Ideally, you should email the same person to whom you are sending the application. If you manage to get the person's name, it shows that you did some serious research. However, if you have tried and failed to get his name, you can simply write, “Dear. HR Manager.
- If you search the company's website carefully, you may have good luck finding contact information for hiring managers.
- You can also check the company's LinkedIn page to find the contact information of the manager who hired there.
- You should also refrain from calling the company office and asking for the hiring manager's name. If you can't find the person's name, don't call.
- Don't forget to always check the spelling of someone's name. Misspelling a name can create a negative impression that will harm you.
Step 3. Write the correct greeting and subject in the email
Once you know the name of the hiring manager, write “Dear. Sir/Madam” in front of his name before you get to the body of the email, just like when you write a cover letter. Writes, “Dear Mr. Mr. Marzuki” is the right greeting.
- You can write “Following Up Application for Editor Position” for the email subject. You can add a reference or requisition number to the subject if any.
- Keep in mind that hiring managers may be looking for several positions at once. So it's important to be as specific as possible. You can even put your name in the subject to make it easier for hiring managers to find your application.
Step 4. Write down the position you are applying for and when
Keep your email short and simple. Start by saying when you submitted your application, how you found out about the position, and that you have not received any news regarding the application. You can add that you want to make sure that the hiring manager accepts your application because they didn't get confirmation. This can be a clever way to follow up. For example, you could write the following:
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Dear.
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- Mr Marzuki
- Yours faithfully,
- Last week I submitted an application for the position of Editor which was announced through JobID. I have not received a response from your company regarding the job application and would like to make sure that my application is well received.
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Step 5. Restate your enthusiasm and qualifications for the position
Write a sentence or two stating that you are enthusiastic about applying for the position and explain why you are a good fit for the job. This way, your email isn't just a nuisance follow-up email, it also confirms your qualifications for the position. You can say something as simple as:
My enthusiasm and experience make me a good candidate for this position. I have served as editor for a lifestyle magazine for five years and am excited to have the opportunity to take my writing and editing experience to the next level with your company
Step 6. Close the email with an enthusiastic sentence
End the email with a positive statement saying that you expect a response from him as soon as possible. Offer to resend the required files if he doesn't receive them properly and give back your contact details while not forgetting to thank the hiring manager for his time. Keep the email short and simple, but still show that the work means a lot to you. Write something like the following:
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Please contact me at any time if you have any questions about my qualifications or need other documents. I await your response and would like to thank you for your time.
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- Yours faithfully,
- Marina Yusuf
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Step 7. Check the spelling of your draft email
Pause the email for a while, then check again. Check for spelling and grammatical errors and retouch the email so that it sounds fluid. Writing a proper follow-up email is just as important as writing a good cover letter and resume. So give it the attention it deserves.
You can even try reading the draft aloud to make sure your sentences flow well and are easy to understand. This step also gives you the opportunity to determine if your sentence sounds enthusiastic and respectful
Step 8. Submit your email
Once you have completed all the necessary checks and are satisfied with the email, send it. However, don't email more than once. The hiring manager will be furious with receiving 50 emails from you because of a mistake you made when you clicked the send button. Take a deep breath, click the send button, and step away from the computer for a while.
Step 9. Wait leisurely
Once the email has been sent, let it do its job. Don't call 30 minutes later to see if they've received your email and don't write another the next day. At this stage, you can assume that you have done your best to apply for the position. You have submitted the best application and followed up. Convince yourself that the strength of your resume and cover letter, plus the persistence to follow through, will strengthen your chances of getting a job interview.
- Don't be discouraged if you don't get an answer right away. Hiring managers may take weeks to screen potential candidates, and often they don't reply to all communications because they are busy with work. Try not to be offended and look for another, better opportunity.
- While some people may find it tempting to follow up on job applications over the phone, you should make sure to wait patiently before considering this action. This tactic can also make you stand out from the crowd, but it can also make you appear pushy. So make sure you sound confident, while reminding the hiring manager that you have the right qualities for the job. Don't forget to be polite if you decide to call.
Tips
- Think carefully about the email address you use and how it reflects you. Does the “nonagilashopping” or “priaidamanhati” email address really show your potential to potential employers? Maybe you need to create a new account using your real name or something that sounds professional. This whole process is aimed at building a good connection and image in the eyes of the hiring manager and you should pay attention to all aspects of your communication.
- Keep in mind that hiring managers often have their own job to do in addition to carrying out the hiring process. So being respectful and straightforward when communicating with him will help you get your point across without unnecessary complications.
- Check the email signature and make sure it looks professional. Sometimes we create informal mailbox signatures to communicate with friends, even using an abbreviated name, plus funny text or graphics under the name. Remember, if you want to be taken seriously, you must also take yourself seriously. So make sure your email has the best chance of representing you.
- Take this opportunity to reiterate your best qualities. This step will help the hiring manager have an idea of your application if he hasn't had time to read it, or will help confirm the picture if he has.
- Choose a standard font for your emails. Using a bold, bright pink font might work for your friends, but you have to show professionalism in this communication. Use Arial, black Times New Roman, or another easy-to-read font.
Warning
- Never push, demand, or be arrogant. Don't be rude when writing an email to the hiring manager because he or she has the final say. He understands that the hiring process is important to you, but often the job is only a small part of his responsibilities. So being rude or pushy will only create a negative impression.
- Be careful when sending letters. In large companies, often the person who replies to the acceptance of the application is not necessarily the hiring manager. It could be that the person is an employee of the HR department who handles the recruitment process. Make sure you always check the title of the person you are communicating with for the job position you are applying for. If the person calling you turns out to be an SMD department employee, politely ask who the hiring manager was and how you can contact him.
