Sometimes, we don't know how to reply to a "thank you". Most commonly, people will say "you're welcome" or "it's okay". However, it can be useful to think about how to respond to this in a variety of situations. You can get various replies depending on the situation. For example, you may want to respond differently to this greeting when you are in a business meeting. You may also need to adapt your reply to the character of your relationship with the other person. For example, people may respond differently if they talk to a close friend. An appropriate reply will convey a positive impression on the person you are talking to.
Step
Method 1 of 3: Replying Thank You At Work
Step 1. Give a sincere reply in a business situation
In business meetings and relationships, you should avoid casual replies and show your sincerity when replying "thank you".
- Avoid using casual replies in business situations. For example, you should avoid phrases like “no problem”, whenever you can, and “it's okay” when replying to a client or customer.
- Use a warm and sincere tone when replying to a “thank you”.
- After the meeting, you can send an email or note expressing appreciation for your business relationship. This will make others remember how useful you are!
Step 2. Make the other person feel special
When responding to a “thank you”, you should give them a reply that makes them feel that your relationship with them is special and unique.
- For example, you might say, "That's part of a full commitment to the service you can receive while doing business with me."
- Try saying, “That's what great business partners do for other people. Thank you for doing business with us.”
- If you know about the client, you can customize the message. For example, you might say, “It's always a pleasure to work with you. I hope your big presentation goes well next week.”
Step 3. Say “thank you again”
It's a classic reply and simplifies everything.
For example, when a partner says, “Thank you for writing the contract,” you might simply reply, “Thank you again.”
Step 4. Give warm reply to customers or clients
When dealing with customers or clients, you'll want to express appreciation for their business.
- Say to your customer or client, “We value your business.” Use a sincere and warm tone. This greeting shows customers that you are grateful for their business.
- Reply with "I'm glad I could help". This greeting conveys to the customer that you enjoy your work and want to help them. If you serve a customer in a retail store and they say “thank you” for showing them the various options for a particular product, you might say, “I'm glad I could help.”
Method 2 of 3: Replying To A Thank You Via Email or Text Message
Step 1. Reply to thank you emails in a way that suits your personality and audience
There is no reference to replying to a "thank you" in an email. Your reply must meet the expectations of your audience and your personality.
- Use email according to your personality. If you're a chatty and friendly person, feel free to say “thank you again” or “with pleasure” in response to a “thank you” email or text message.
- Think of your audience when replying to an email or text message. Young audiences may not expect a reply to a “thank you” email or text message. Older people usually expect etiquette and really appreciate a reply like "you're welcome."
- You should avoid emojis, smileys, and other images when replying to someone's email. This may be too informal for the situation at hand.
Step 2. Replying to a “thank you” email is considered a free thing
Think about your personality and audience. If you're someone who likes to chat in a face-to-face conversation, it's a good idea to reply to a “thank you” email. However, if you are not very friendly, you may be able to leave without reply.
Step 3. Reply to the “thank you” email if you want to continue the conversation
You can write, “thank you again” and then move on to the next topic of conversation.
- You should reply to a “thank you” email if you have a question that requires an answer in that email. In this case, you can say “thank you again” and then answer their question.
- You should reply to a “thank you” email if there is a specific comment in it that you would like to address. In this case, you can say "thank you again" and then handle the comment you want to talk to.
Method 3 of 3: Replying Thanks in Informal Situations
Step 1. Reply with “thank you again”
This is the most obvious and widely used reply to a "thank you" greeting. This greeting conveys that you accept the person's thanks.
Avoid saying "thank you again" in a sarcastic tone. Unless you really don't like doing work for someone or don't appreciate it in general, it's best to avoid being sarcastic
Step 2. Say “thank you
This greeting indicates that you are also grateful for that person's contribution. Replying with a “thank you” expresses reciprocal gratitude. However, don't repeat it over and over in the same conversation. There's nothing wrong with thanking everyone in the conversation once.
Step 3. Say "with pleasure"
This saying conveys the feeling of joy in doing something for someone else. This greeting can be used in a five-star hotel, but it can also be used more widely.
For example, if a friend says, “Thank you for making this delicious dish!” You may reply by saying, "With pleasure." It conveys that you love to cook for other people
Step 4. Say, “I knew you would do the same for me too
“This conveys that you have a reciprocal relationship that is helping each other out of good intentions. This greeting also communicates confidence in your ability to help and repay the goodwill of others.
For example, if your friend says, “Thanks for helping me move into my new apartment this week. I don't know what I would do without you!" You may reply, “I knew you would do the same for me.” This greeting conveys the understanding that your friendship is built on reciprocity
Step 5. Say “no problem”
This is a common reply but shouldn't be used very often, especially in business situations. This saying conveys that what you do is normal. This is fine in certain situations but can also reduce your friendships.
- Say "no problem" if there is no problem. If something takes effort and time, don't be afraid to accept gratitude from someone else.
- For example, if your friend says "thank you" for a small action like getting something out of the trunk of the car, you can say "no problem."
- Avoid saying "it's okay" in a dismissive tone. These remarks convey that you are not really putting your energy into whatever earned you a thank you. Your friends or business partners will feel your relationship is not important.
Step 6. Choose a casual reply
If you're thanking him in a relaxed situation or relationship, there are plenty of phrases to choose from. If you're replying to a thank-you for a very small thing and you need a quick reply, these phrases might work.
- Say "it's okay". This phrase should not be overused. This phrase can be used in situations where “thank you” is given for a very small or trivial thing. Like “it doesn't matter”, this phrase should not be said in a sarcastic or disparaging tone.
- Say "anytime you can!" This is another saying that can be used to reassure the other person that in that situation help will always be provided. This greeting conveys that you are always willing to help and do the tasks that are asked of you.
- Say "I'm glad I could help." This saying conveys that you like to help with work or assignments of friends or acquaintances. For example, if your friend says “thank you for helping me install a new shelf.” You can say, “I'm glad I could help!”
Step 7. Observe your body language
Expressions and body language can help make you appear genuine, attractive, and easy-going. When you receive a thank you note, don't forget to smile. As you speak, make eye contact with the other person, and nod your head at what they are saying. Don't hug or look away.
