Many people use agendas to schedule personal, professional, social, or academic activities. You can use a notepad, book, wall calendar, computer, or phone app as your agenda. Either way, take a look at some of these suggestions so you can use your agenda easily and usefully.
Step
Step 1. Choose the right agenda
Since everyone's needs are different, consider the following aspects when choosing an agenda:
- Easy to carry. Do you need to bring an agenda with you to a meeting or other activity? If so, choose an agenda that can be stored in a pocket or handbag.
- Availability of space to write. Even if you like agendas decorated with beautiful pictures or witty sentences, make sure there is enough space to record detailed schedules and activity plans.
- Format as needed. There are several agenda formats, for example: annual agenda (January-December), academic agenda (August-July), agenda with blank sheets for long notes, or in the form of printed books with daily, weekly, monthly formats. Look for the most suitable agendas in bookstores, especially at the end of the year or at the beginning of the academic year when agendas are on sale.
- Availability of places to store other information. Do you need a special page to record phone numbers? Where to store payment receipts? Sheet to record daily tasks or journal?
- Visibility. Will the agenda be used by the whole family or for personal use?
Step 2. Get in the habit of bringing an agenda book and stationery
If you want to make an appointment, but the agenda is left at home, you can't take notes or make sure the schedule is filled. Whether you keep it in your bag or use the phone app, make sure your agenda is always with you:
- in the classroom.
- at the desk.
- next to the phone.
- while reading email.
- during a meeting, meeting, or travelling.
- at all times.
Step 3. Schedule appointments or tasks as soon as possible
Also write the activity on the agenda some time before the deadline as a reminder. For example: You have to make a reservation for August in April. Include the task as a schedule of activities for August and April as a reminder. Another example: remind yourself to buy congratulatory cards all at once for a month or a year so you can save time. List both activities on the agenda.
Step 4. Take advantage of the agenda as often as possible
Read it every time you schedule a new activity. Make time every morning or every night or every morning and evening to prepare for tomorrow's activities or the next week. Take this opportunity to jot down the information you gather throughout the day and make sure there are no clashing schedules.
Step 5. If you want to use the electronic agenda on your computer or phone, set the app to show a reminder some time before the deadline
Some apps can be set to sound some time in advance so you have time to prepare, for example, to complete schoolwork, prepare presentation materials, or travel to attend a meeting elsewhere.
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If you have to do a lot of activities, set the reminder to sound several times. For example: set a first reminder to order a birthday cake a week before the party and then set a second reminder so you can dress up, pick up the cake, and get to the party on time.
Keep a Calendar Step 5
Step 6. If you use an electronic agenda, learn how to use a recurring scheduler app
Some events or activities will occur on the same date, for example: spouse's birthday, parents' wedding anniversary, lecture or meeting every Tuesday at 3, rent must be paid every 1st. Set a reminder on your computer or mobile phone to remind you of your regular activities every day. week, month, or year.
Step 7. Tell other people about your regular schedule or planned activities
Also include the location of the event. After that, send out invitations to coworkers or family members. Share your activity schedule with colleagues or family members so they know your plan.
Tips
- When making an agenda for next year, read this year's agenda again. Write down all the dates you think are important. Also write down annual activities that are routine, even if you haven't made any specific plans.
- The schedule is easier to change if you take notes with a pencil or use an electronic agenda.
- Find the most suitable agenda by exploring various ways and considering your habits.
- If necessary, use colors and stickers for certain things that need attention, to make them seem more personal, or more interesting. An agenda doesn't have to be plain and boring.
- Make one agenda, at most two; one for you, one for the family. You will be confused if you use multiple agendas.
- Use bright colors and place the agenda in a visible place.
- Keep the information sheets you need on the agenda. If you receive a file or paper containing important information that you need to schedule, put it on the agenda. Place the file where you recorded the schedule.
- Schedule free time for yourself. We need time to do fun activities, get enough sleep, have fun, and hang out with friends or family members. If you are very busy, schedule free time and make the most of it.
