There is a lot of discussion about how to overcome poverty and how much money should be given to help those in need. One solution that can be done is to hold a fundraising activity with a fun event! In preparation, determine the organization you want to help with, gather ideas on how to raise funds, determine where to carry out the activity, and prepare a list of guests to invite.
Step
Part 1 of 4: Deciding the Basics
Step 1. Determine the organization that will receive the donation
If you can't make up your mind, discuss this with friends and family members.
Communicate your plan to an organization in the community, such as a religious organization, orphanage, nursing home, veterans organization, school, or library. Your contribution will be of great benefit to the community as these organizations usually need financial assistance
Step 2. Determine the purpose of the fundraiser
You need to set a target for how much money you want to raise. In general, potential donors will be more enthusiastic if they know the concrete goals to be achieved through this activity.
Step 3. Decide who to invite
Consider whether you want to invite friends, their parents, family members, coworkers, or college alumni? The arrangement of events for this activity must be adjusted to the interests and interests of the audience to be invited.
- For example, if the funds raised will be donated to support a music group on campus, you may need to hold a food sale or bazaar.
- Do not hold activities that are not interested in the audience. For example, if you want to raise funds to support conservative church activities, don't host a fancy fashion show.
Step 4. Determine the event to be held
Think creative ideas for events that involve as large an audience as possible, such as a written auction or dinner. Maybe you need to organize a unique activity, such as a running race, a beach competition, or collecting donations while dressing oddly throughout the day. Think creative ideas!
- Make sure the activity is a "fun experience" for the audience. For that, try to organize events that make the audience want to participate, for example by inviting guest speakers, musical groups, after-dinner activities, etc.
- Offer services to the audience during the event, such as providing car wash services, holding dance contests or karaoke competitions. (You must invite a jury if you want to hold a competition or contest).
Step 5. Prepare a financial budget
Sometimes, you have to spend money in order to earn money. However, you will need to prepare a financial budget to determine whether funds can be raised through this activity.
- Record the costs that need to be paid, for example the cost to rent a room or meeting place, buy souvenirs, food, drinks, pay for the services of a speaker or musician, print brochures and tickets.
- Find out if there are company owners who are willing to make a donation by lending a meeting place or providing services and various needs that must be prepared. Describe your plans to hold a fundraising event for charity. By donating, companies can build a positive image in the community and introduce their business.
Step 6. Find out if the organization you want to help has a list of people who are willing to be contacted
Email is very useful for contacting many people at once, especially for finding volunteers.
Use the list of telephone numbers to recruit personnel who have experience holding the fundraising activity you are planning. Even the slightest experience is still worthwhile and you don't have to look for someone who was once in charge. If you don't have experience yet, this method is very useful
Step 7. Open a bank account
A bank account is essential if you want to raise funds to help someone or a family. In some countries, you must open a bank account before soliciting donations from the public for charity. Bank accounts must be named for tax reporting. For example, if you want to raise money to help a child (such as Susan Smith) who has cancer, open a bank account with the name "Fund for Susan Smith."
Part 2 of 4: Preparing for the Event
Step 1. Find a place to hold a fundraising event
You can look for a large room, such as a church hall, school, restaurant, or other organization. Find out the rooms that have been used for the same activity and then ask for availability. Depending on the benefits of your activity, some may be willing to provide the room for free. Take advantage of the contact list to ask for input on the most appropriate activity locations.
Step 2. Visit the place to be used to determine if there is sufficient space available and find out what equipment can be used
When walking around the location, make a plan so that the audience does not pile up in a certain place, for example because there is a queue at the door because there is only one entrance.
Step 3. Determine the date and time of the activity
Find out if there are other fundraising activities. When deciding how long the activity will last, consider the time it will take to clean up after the event is over.
Step 4. Specify an accepted payment method
Cash and checks are the most convenient payment methods. Your audience will probably give you more money if you use a credit card, but this method is more complicated. Consider whether audiences are allowed to transfer funds via the mobile app as they usually incur a fee. Credit card companies also charge a percentage of the transaction value.
- Open a PayPal account to receive donations.
- When setting up the reception desk, post a clear announcement so that when issuing checks, donors correctly state the name of the beneficiary.
Step 5. Find out whether you have to submit documents to the authorities
For example, if you want to give a gift, first consult with the tax office. If you want to sell food, seek information from the health department.
Step 6. Decide if you do not charge a registration fee or want to sell tickets
If the audience must buy a ticket, determine the price (alone, two, family) and print the ticket. Ticket printing costs are relatively cheap. So, more tickets will be better than less. Use the free internet ticket sales service and/or take advantage of the guest list.
- If you want to hold a concert, charge an entrance fee and then give a gift at the end of the event. It's a good idea to give donors multiple opportunities to contribute.
- Depending on the event to be held, give your friends and relatives the opportunity to donate in return because they are allowed to participate.
Step 7. Prepare cash for change and a lockable box to store money and checks handed in by donors
Place a large bouquet of flowers on the guest table with an appeal on it so that the audience wants to donate more. This method is very useful. Pay close attention to the cash and check boxes. Even if nothing happened, someone could just pick it up and walk away.
It's a good idea to assign tasks to 1 or 2 people to monitor the donations that have been received by monitoring them at all times so that there are no problems
Step 8. Purchase the necessary equipment
Make a list of the equipment that needs to be prepared. If you want to hold a written auction, prepare a table, blackboard, paper, ballpoint pen, and goods/services to be auctioned. If you provide catering or entertainment services, prepare food, glasses, plates, electrical connections, etc.
Part 3 of 4: Spreading the News
Step 1. Make an announcement
Find out if there are any advertising companies willing to help, such as a newspaper publisher. Contact the ad publishing department to place an ad and the editorial department or writers to report on this activity. Contact radio and television stations to ask if your activities can be covered or informed to the public. Take advantage of contact lists so they can help spread the word via email, Twitter, Facebook, etc.
Step 2. Make a brochure and post it in various places
If you're creating a brochure on your computer as a PDF or JPEG, email it to people on the contact list who are willing to print and distribute the flyer.
Step 3. Sell tickets if you charge a registration fee
Use free websites for this purpose. That way, people who can't come can still donate. In addition, this method gives an idea of how popular this activity is. (This method is useful when buying equipment). Give volunteers the opportunity to sell tickets and receive donations as a good way of advertising.
- Offer an "early bird" discount if you sell tickets to get your audience to buy tickets in advance.
- Also offer group discounts to encourage them to share information with their friends and buy tickets in larger groups.
- Consider hosting an event for VIP guests. For example, if you want to hold a written auction, charge extra for VIP tickets so they can enter the auction site early and browse through the items to be auctioned. If you want to hold a concert, prepare a special event to welcome VIP guests before the activity begins.
Part 4 of 4: Carrying out Activities
Step 1. Start the activity with good preparation
Shortly before the event starts, unexpected things often happen so that activities are delayed. Try to do the best possible preparation before the scheduled start of the activity. A volunteer team that involves many personnel will be very helpful so that the event can run smoothly.
Step 2. Create a pleasant atmosphere
This is very useful for fundraising activities, but consider carefully the events that will be held in the fundraising activity. For indoor dinners, have candles and flower arrangements on the table, while outdoor events are usually less formal. Make sure the atmosphere during the event reflects the mood you want to create.
Step 3. Provide clear directions
Make sure guests know where to go and what each area does. For example, if you want to hold a written auction, post large directions to tell where the auction is being held, where to pay, etc. Lay out tables to create aisles that lead the audience to where they need to go.
Step 4. Start the event
Try to have a fun event by being positive and staying enthusiastic. Interact with the audience. Show how grateful you are for their generosity.
Step 5. Fix the place used after the event ends
Keep receipts and records as good as possible.
Send thank-you letters to donors and sponsors after the activity ends
Step 6. Save the collected money to donate
You can assign someone to be responsible for this.
Tips
- Be kind and friendly to clients or donors.
- Don't let a guest step in if he doesn't want to pay.
- If you're selling tickets, don't charge an exorbitant registration fee.
- If you want to provide a car wash service, remind everyone to bring a change of clothes.
- Offer refunds to donors who change their minds.
