How to Print Avery Labels in Microsoft Word on Windows or Mac

Table of contents:

How to Print Avery Labels in Microsoft Word on Windows or Mac
How to Print Avery Labels in Microsoft Word on Windows or Mac

Video: How to Print Avery Labels in Microsoft Word on Windows or Mac

Video: How to Print Avery Labels in Microsoft Word on Windows or Mac
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This wikiHow teaches you how to print Avery labels in Microsoft Word for Windows or Mac computers. Note that Avery will stop developing the Avery Wizard add-on in Microsoft Word. However, you can still download Avery templates from the website and print them in Microsoft Word.

Step

Method 1 of 2: Using Avery Wizard Add-ons

Print Avery Labels in Microsoft Word on PC or Mac Step 1
Print Avery Labels in Microsoft Word on PC or Mac Step 1

Step 1. Open Microsoft Word

This software icon is a white "W" in front of a blue box.

Print Avery Labels in Microsoft Word on PC or Mac Step 2
Print Avery Labels in Microsoft Word on PC or Mac Step 2

Step 2. Click Blank Document

Create a new document by clicking the "Blank Document" option when Microsoft Word starts.

Print Avery Labels in Microsoft Word on PC or Mac Step 3
Print Avery Labels in Microsoft Word on PC or Mac Step 3

Step 3. Click the Mailings tab

This tab is at the top of the Microsoft Word window.

Print Avery Labels in Microsoft Word on PC or Mac Step 4
Print Avery Labels in Microsoft Word on PC or Mac Step 4

Step 4. Click the Labels option

This option icon is in the shape of two small sheets of paper and is in the " Create " category. Clicking on it will open the " Envelop and Labels " window.

Print Avery Labels in Microsoft Word on PC or Mac Step 5
Print Avery Labels in Microsoft Word on PC or Mac Step 5

Step 5. Click the Options button

It's at the bottom of the " Envelop and Labels " window. Clicking on it will open the " Label Options " window.

Print Avery Labels in Microsoft Word on PC or Mac Step 6
Print Avery Labels in Microsoft Word on PC or Mac Step 6

Step 6. Click the "Label Vendors" drop-down menu box and select the "Avery" option

Click the drop-down menu and select an available Avery option, such as "Avery A4/A5" or another option.

On a Mac, this drop-down box is named "Label Products"

Print Avery Labels in Microsoft Word on PC or Mac Step 7
Print Avery Labels in Microsoft Word on PC or Mac Step 7

Step 7. Select the product label number and click the OK button

Click the product number that matches the label sheet you want to print. You can find the product number on the Avery label box.

Print Avery Labels in Microsoft Word on PC or Mac Step 8
Print Avery Labels in Microsoft Word on PC or Mac Step 8

Step 8. Fill in the labels

Depending on the label used, some labels may have blank areas that can be typed with certain information, such as company name, first and last name, phone number, and so on. Type the correct information on each label on the paper.

Print Avery Labels in Microsoft Word on PC or Mac Step 9
Print Avery Labels in Microsoft Word on PC or Mac Step 9

Step 9. Click File

This tab is at the top of the Microsoft Word window.

Print Avery Labels in Microsoft Word on PC or Mac Step 10
Print Avery Labels in Microsoft Word on PC or Mac Step 10

Step 10. Click the Print button

This option is in the "File" menu. If you have blank label paper, place the paper in the printer's paper tray before printing it.

Method 2 of 2: Downloading Microsoft Word Templates from Avery Website

Print Avery Labels in Microsoft Word on PC or Mac Step 11
Print Avery Labels in Microsoft Word on PC or Mac Step 11

Step 1. Open https://www.avery.com/templates in your browser

Open the Templates page on the Avery website in your preferred browser. Avery provides various templates that you can download for Microsoft Word.

Print Avery Labels in Microsoft Word on PC or Mac Step 12
Print Avery Labels in Microsoft Word on PC or Mac Step 12

Step 2. Select a product category

There are many product categories for you to choose from, including "Address & Shipping Labels", "Business Cards", as well as "CD/DVD" labels. Click the product category that corresponds to the type of label sheet you have.

Print Avery Labels in Microsoft Word on PC or Mac Step 13
Print Avery Labels in Microsoft Word on PC or Mac Step 13

Step 3. Click the desired template

There are various templates that you can choose from in each category. Click the label that matches your label sheet.

If you have a product number, type it into the search bar to find the right label

Print Avery Labels in Microsoft Word on PC or Mac Step 14
Print Avery Labels in Microsoft Word on PC or Mac Step 14

Step 4. Click the Microsoft Word icon which is below the “Select Your Software Below” text

Under the "Download Blank Templates" section, you will see several software icons. Click the Microsoft Word icon to select it.

Note that the downloaded template works for all versions of Microsoft Word

Print Avery Labels in Microsoft Word on PC or Mac Step 15
Print Avery Labels in Microsoft Word on PC or Mac Step 15

Step 5. Click the Download Template button

This button is green and will appear when you click the Microsoft Word icon.

You may see two download buttons for portrait and landscape orientation

Print Avery Labels in Microsoft Word on PC or Mac Step 16
Print Avery Labels in Microsoft Word on PC or Mac Step 16

Step 6. Log in or create an Avery account

If you already have an Avery account, enter your email address and password in the " Sign In " section. If you do not have an Avery account, enter the required information in the " Create Account " section. After logging into your account, the template will be downloaded automatically.

You can also download as a guest by typing your email address and first and last name in the third box

Print Avery Labels in Microsoft Word on PC or Mac Step 17
Print Avery Labels in Microsoft Word on PC or Mac Step 17

Step 7. Right-click the template

Usually the downloaded file can be found in the " Download " folder. When right-clicking the template file, you will see a menu on the screen.

On a Mac with a trackpad or Magic Mouse that doesn't have a right-click button, click with both fingers to right-click

Print Avery Labels in Microsoft Word on PC or Mac Step 18
Print Avery Labels in Microsoft Word on PC or Mac Step 18

Step 8. Click Open with

This option is in the menu that appears on the screen. This will display a list of programs that can open the template file.

Print Avery Labels in Microsoft Word on PC or Mac Step 19
Print Avery Labels in Microsoft Word on PC or Mac Step 19

Step 9. Click Microsoft Word

Microsoft Word installed on the computer will be displayed in the submenu. Clicking on it will open the template in Microsoft Word.

Print Avery Labels in Microsoft Word on PC or Mac Step 20
Print Avery Labels in Microsoft Word on PC or Mac Step 20

Step 10. Fill in the label sheet

Each label has a blank space that can be typed with specific information, such as company name, first and last name, phone number, and so on. Type the correct information on each label on the paper.

Print Avery Labels in Microsoft Word on PC or Mac Step 21
Print Avery Labels in Microsoft Word on PC or Mac Step 21

Step 11. Click File

This tab is at the top of the Microsoft Word window.

Print Avery Labels in Microsoft Word on PC or Mac Step 22
Print Avery Labels in Microsoft Word on PC or Mac Step 22

Step 12. Click the Print button

This option is in the "File" menu. If you have blank label sheets, place them in the printer's paper tray before printing them.

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