How to Create Labels with Microsoft Word (with Pictures)

Table of contents:

How to Create Labels with Microsoft Word (with Pictures)
How to Create Labels with Microsoft Word (with Pictures)

Video: How to Create Labels with Microsoft Word (with Pictures)

Video: How to Create Labels with Microsoft Word (with Pictures)
Video: Excel Formulas and Functions Tutorial 2024, May
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This wikiHow teaches you how to set up and print a template for one or more labels using Microsoft Word.

Step

Method 1 of 2: Printing One Label or One Sheet of Same Label

Create Labels in Microsoft Word Step 1
Create Labels in Microsoft Word Step 1

Step 1. Take the label to be printed

Labels come in several sizes depending on your needs, from regular size, no.10 envelopes to legal sizes and CD covers. Get the label that best suits your needs.

Create Labels in Microsoft Word Step 2
Create Labels in Microsoft Word Step 2

Step 2. Create a new Microsoft Word document

Double-click the blue application with the letter " W", then double click Blank Document" on the top left of the open window.

Create Labels in Microsoft Word Step 3
Create Labels in Microsoft Word Step 3

Step 3. Click the Mailings tab

It is located at the top of the window.

Create Labels in Microsoft Word Step 4
Create Labels in Microsoft Word Step 4

Step 4. Click Labels under the "Create" menu

It's on the left of the toolbar.

When prompted, click OK to allow Microsoft Word to access your address list.

Create Labels in Microsoft Word Step 5
Create Labels in Microsoft Word Step 5

Step 5. Add text into the label

Do this by typing the recipient's address, name, CD label, etc., in the field Delivery Address or click the address list icon on the right side of the column, select the recipient's name and click Insert.

Create Labels in Microsoft Word Step 6
Create Labels in Microsoft Word Step 6

Step 6. Click on Fonts…

Through the dialog box you can set the appearance of the label by selecting the type, size, color, and font style.

Create Labels in Microsoft Word Step 7
Create Labels in Microsoft Word Step 7

Step 7. Change the text label and click OK

Create Labels in Microsoft Word Step 8
Create Labels in Microsoft Word Step 8

Step 8. Click Options…

It is located in the Label from the dialog box.

Create Labels in Microsoft Word Step 9
Create Labels in Microsoft Word Step 9

Step 9. Click the radio button next to your printer type

Create Labels in Microsoft Word Step 10
Create Labels in Microsoft Word Step 10

Step 10. Click the "Label products" drop-down menu

Create Labels in Microsoft Word Step 11
Create Labels in Microsoft Word Step 11

Step 11. Select a label manufacturer

If the manufacturer is not listed, look for dimensions and quantity per sheet on the packaging label. With this information, you can choose another equivalent product

Create Labels in Microsoft Word Step 12
Create Labels in Microsoft Word Step 12

Step 12. Click the "Product number" drop-down menu

Create Labels in Microsoft Word Step 13
Create Labels in Microsoft Word Step 13

Step 13. Click your label's product number

The number can be seen on the packaging.

Create Labels in Microsoft Word Step 14
Create Labels in Microsoft Word Step 14

Step 14. Click OK

Create Labels in Microsoft Word Step 15
Create Labels in Microsoft Word Step 15

Step 15. Select the number of labels to print

  • Click Full page of the same label to print a full page.
  • Click Single label, then enter the rows and columns on the label sheet to be printed.
Create Labels in Microsoft Word Step 16
Create Labels in Microsoft Word Step 16

Step 16. Insert a blank label into the printer

Make sure you place it correctly according to the printer settings.

Create Labels in Microsoft Word Step 17
Create Labels in Microsoft Word Step 17

Step 17. Click Print…

Make sure the printed label looks the way you want it to look

Create Labels in Microsoft Word Step 18
Create Labels in Microsoft Word Step 18

Step 18. Click Print

Your label will be printed.

Click File on the menu bar and click Save if you want to save this label template for future use.

Method 2 of 2: Printing Labels from Address List

Create Labels in Microsoft Word Step 19
Create Labels in Microsoft Word Step 19

Step 1. Take the label to be printed

Labels come in several sizes depending on your needs, from regular size, no.10 envelopes to legal sizes and CD covers. Get the label that best suits your needs.

Create Labels in Microsoft Word Step 20
Create Labels in Microsoft Word Step 20

Step 2. Prepare a list of addresses

Word can retrieve names and addresses from Excel spreadsheets, Access databases, Outlook address lists, or on a Mac, Apple address lists or FileMaker Pro databases. You can also type in a new list of addresses during this process, if needed.

Create Labels in Microsoft Word Step 21
Create Labels in Microsoft Word Step 21

Step 3. Create a new Microsoft Word document

Double-click the blue application with the letter " W", then double click Blank Document" on the top left of the open window.

Create Labels in Microsoft Word Step 22
Create Labels in Microsoft Word Step 22

Step 4. Click the Mailings tab

It is located at the top of the window.

Create Labels in Microsoft Word Step 23
Create Labels in Microsoft Word Step 23

Step 5. Click Start Mail Merge then Labels….

It's on the left of the toolbar.

When prompted, click OK to allow Microsoft Word to access your address list.

Create Labels in Microsoft Word Step 24
Create Labels in Microsoft Word Step 24

Step 6. Click the radio button next to your printer type

Create Labels in Microsoft Word Step 25
Create Labels in Microsoft Word Step 25

Step 7. Click the "Label products" drop-down menu

Create Labels in Microsoft Word Step 26
Create Labels in Microsoft Word Step 26

Step 8. Choose a label manufacturer

If the manufacturer is not listed, look for dimensions and quantity per sheet on the packaging label. With this information, you can choose another equivalent product

Create Labels in Microsoft Word Step 27
Create Labels in Microsoft Word Step 27

Step 9. Click the "Product number" drop-down menu

Create Labels in Microsoft Word Step 28
Create Labels in Microsoft Word Step 28

Step 10. Click your label's product number

The number can be seen on the packaging.

Create Labels in Microsoft Word Step 29
Create Labels in Microsoft Word Step 29

Step 11. Click OK

Create Labels in Microsoft Word Step 30
Create Labels in Microsoft Word Step 30

Step 12. Click Select Recipients…

It's on the left of the toolbar.

Create Labels in Microsoft Word Step 31
Create Labels in Microsoft Word Step 31

Step 13. Select your address list

Click the source address that you want to include in the label.

  • If you want to create a new list, click Create a new List….
  • If you don't want to create labels for the entire address list, click Edit Recipient List and select the address you want to include.
Create Labels in Microsoft Word Step 32
Create Labels in Microsoft Word Step 32

Step 14. Click Address Block

On a Mac, click the line above the first label, then click Insert Merge Field, then select the column you want to include, for example "First_Name." Repeat this process for each column you want to include, adding spaces and address formatting if necessary.

Create Labels in Microsoft Word Step 33
Create Labels in Microsoft Word Step 33

Step 15. Select the elements you want to include in the label

For example the format of the name, business, name, etc.

Create Labels in Microsoft Word Step 34
Create Labels in Microsoft Word Step 34

Step 16. Click OK

Create Labels in Microsoft Word Step 35
Create Labels in Microsoft Word Step 35

Step 17. Click Update Labels

The shape is an icon on the toolbar with a green "refresh" symbol.

Create Labels in Microsoft Word Step 36
Create Labels in Microsoft Word Step 36

Step 18. Click Preview Results on the toolbar

Make sure the printed label looks the way you want it to look.

Create Labels in Microsoft Word Step 37
Create Labels in Microsoft Word Step 37

Step 19. Insert a blank label into the printer

Make sure you place it correctly according to the printer settings.

Create Labels in Microsoft Word Step 38
Create Labels in Microsoft Word Step 38

Step 20. Click Finish & Merge and Print Documents….

It's on the right side of the toolbar.

Create Labels in Microsoft Word Step 39
Create Labels in Microsoft Word Step 39

Step 21. Click Print

Your label will be printed.

Click File on the menu bar and click Save if you want to save this label template for future use.

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