This wikiHow teaches you how to set up and print a template for one or more labels using Microsoft Word.
Step
Method 1 of 2: Printing One Label or One Sheet of Same Label
![Create Labels in Microsoft Word Step 1 Create Labels in Microsoft Word Step 1](https://i.how-what-advice.com/images/003/image-6042-1-j.webp)
Step 1. Take the label to be printed
Labels come in several sizes depending on your needs, from regular size, no.10 envelopes to legal sizes and CD covers. Get the label that best suits your needs.
![Create Labels in Microsoft Word Step 2 Create Labels in Microsoft Word Step 2](https://i.how-what-advice.com/images/003/image-6042-2-j.webp)
Step 2. Create a new Microsoft Word document
Double-click the blue application with the letter " W", then double click Blank Document" on the top left of the open window.
![Create Labels in Microsoft Word Step 3 Create Labels in Microsoft Word Step 3](https://i.how-what-advice.com/images/003/image-6042-3-j.webp)
Step 3. Click the Mailings tab
It is located at the top of the window.
![Create Labels in Microsoft Word Step 4 Create Labels in Microsoft Word Step 4](https://i.how-what-advice.com/images/003/image-6042-4-j.webp)
Step 4. Click Labels under the "Create" menu
It's on the left of the toolbar.
When prompted, click OK to allow Microsoft Word to access your address list.
![Create Labels in Microsoft Word Step 5 Create Labels in Microsoft Word Step 5](https://i.how-what-advice.com/images/003/image-6042-5-j.webp)
Step 5. Add text into the label
Do this by typing the recipient's address, name, CD label, etc., in the field Delivery Address or click the address list icon on the right side of the column, select the recipient's name and click Insert.
![Create Labels in Microsoft Word Step 6 Create Labels in Microsoft Word Step 6](https://i.how-what-advice.com/images/003/image-6042-6-j.webp)
Step 6. Click on Fonts…
Through the dialog box you can set the appearance of the label by selecting the type, size, color, and font style.
![Create Labels in Microsoft Word Step 7 Create Labels in Microsoft Word Step 7](https://i.how-what-advice.com/images/003/image-6042-7-j.webp)
Step 7. Change the text label and click OK
![Create Labels in Microsoft Word Step 8 Create Labels in Microsoft Word Step 8](https://i.how-what-advice.com/images/003/image-6042-8-j.webp)
Step 8. Click Options…
It is located in the Label from the dialog box.
![Create Labels in Microsoft Word Step 9 Create Labels in Microsoft Word Step 9](https://i.how-what-advice.com/images/003/image-6042-9-j.webp)
Step 9. Click the radio button next to your printer type
![Create Labels in Microsoft Word Step 10 Create Labels in Microsoft Word Step 10](https://i.how-what-advice.com/images/003/image-6042-10-j.webp)
Step 10. Click the "Label products" drop-down menu
![Create Labels in Microsoft Word Step 11 Create Labels in Microsoft Word Step 11](https://i.how-what-advice.com/images/003/image-6042-11-j.webp)
Step 11. Select a label manufacturer
If the manufacturer is not listed, look for dimensions and quantity per sheet on the packaging label. With this information, you can choose another equivalent product
![Create Labels in Microsoft Word Step 12 Create Labels in Microsoft Word Step 12](https://i.how-what-advice.com/images/003/image-6042-12-j.webp)
Step 12. Click the "Product number" drop-down menu
![Create Labels in Microsoft Word Step 13 Create Labels in Microsoft Word Step 13](https://i.how-what-advice.com/images/003/image-6042-13-j.webp)
Step 13. Click your label's product number
The number can be seen on the packaging.
![Create Labels in Microsoft Word Step 14 Create Labels in Microsoft Word Step 14](https://i.how-what-advice.com/images/003/image-6042-14-j.webp)
Step 14. Click OK
![Create Labels in Microsoft Word Step 15 Create Labels in Microsoft Word Step 15](https://i.how-what-advice.com/images/003/image-6042-15-j.webp)
Step 15. Select the number of labels to print
- Click Full page of the same label to print a full page.
- Click Single label, then enter the rows and columns on the label sheet to be printed.
![Create Labels in Microsoft Word Step 16 Create Labels in Microsoft Word Step 16](https://i.how-what-advice.com/images/003/image-6042-16-j.webp)
Step 16. Insert a blank label into the printer
Make sure you place it correctly according to the printer settings.
![Create Labels in Microsoft Word Step 17 Create Labels in Microsoft Word Step 17](https://i.how-what-advice.com/images/003/image-6042-17-j.webp)
Step 17. Click Print…
Make sure the printed label looks the way you want it to look
![Create Labels in Microsoft Word Step 18 Create Labels in Microsoft Word Step 18](https://i.how-what-advice.com/images/003/image-6042-18-j.webp)
Step 18. Click Print
Your label will be printed.
Click File on the menu bar and click Save if you want to save this label template for future use.
Method 2 of 2: Printing Labels from Address List
![Create Labels in Microsoft Word Step 19 Create Labels in Microsoft Word Step 19](https://i.how-what-advice.com/images/003/image-6042-19-j.webp)
Step 1. Take the label to be printed
Labels come in several sizes depending on your needs, from regular size, no.10 envelopes to legal sizes and CD covers. Get the label that best suits your needs.
![Create Labels in Microsoft Word Step 20 Create Labels in Microsoft Word Step 20](https://i.how-what-advice.com/images/003/image-6042-20-j.webp)
Step 2. Prepare a list of addresses
Word can retrieve names and addresses from Excel spreadsheets, Access databases, Outlook address lists, or on a Mac, Apple address lists or FileMaker Pro databases. You can also type in a new list of addresses during this process, if needed.
![Create Labels in Microsoft Word Step 21 Create Labels in Microsoft Word Step 21](https://i.how-what-advice.com/images/003/image-6042-21-j.webp)
Step 3. Create a new Microsoft Word document
Double-click the blue application with the letter " W", then double click Blank Document" on the top left of the open window.
![Create Labels in Microsoft Word Step 22 Create Labels in Microsoft Word Step 22](https://i.how-what-advice.com/images/003/image-6042-22-j.webp)
Step 4. Click the Mailings tab
It is located at the top of the window.
![Create Labels in Microsoft Word Step 23 Create Labels in Microsoft Word Step 23](https://i.how-what-advice.com/images/003/image-6042-23-j.webp)
Step 5. Click Start Mail Merge then Labels….
It's on the left of the toolbar.
When prompted, click OK to allow Microsoft Word to access your address list.
![Create Labels in Microsoft Word Step 24 Create Labels in Microsoft Word Step 24](https://i.how-what-advice.com/images/003/image-6042-24-j.webp)
Step 6. Click the radio button next to your printer type
![Create Labels in Microsoft Word Step 25 Create Labels in Microsoft Word Step 25](https://i.how-what-advice.com/images/003/image-6042-25-j.webp)
Step 7. Click the "Label products" drop-down menu
![Create Labels in Microsoft Word Step 26 Create Labels in Microsoft Word Step 26](https://i.how-what-advice.com/images/003/image-6042-26-j.webp)
Step 8. Choose a label manufacturer
If the manufacturer is not listed, look for dimensions and quantity per sheet on the packaging label. With this information, you can choose another equivalent product
![Create Labels in Microsoft Word Step 27 Create Labels in Microsoft Word Step 27](https://i.how-what-advice.com/images/003/image-6042-27-j.webp)
Step 9. Click the "Product number" drop-down menu
![Create Labels in Microsoft Word Step 28 Create Labels in Microsoft Word Step 28](https://i.how-what-advice.com/images/003/image-6042-28-j.webp)
Step 10. Click your label's product number
The number can be seen on the packaging.
![Create Labels in Microsoft Word Step 29 Create Labels in Microsoft Word Step 29](https://i.how-what-advice.com/images/003/image-6042-29-j.webp)
Step 11. Click OK
![Create Labels in Microsoft Word Step 30 Create Labels in Microsoft Word Step 30](https://i.how-what-advice.com/images/003/image-6042-30-j.webp)
Step 12. Click Select Recipients…
It's on the left of the toolbar.
![Create Labels in Microsoft Word Step 31 Create Labels in Microsoft Word Step 31](https://i.how-what-advice.com/images/003/image-6042-31-j.webp)
Step 13. Select your address list
Click the source address that you want to include in the label.
- If you want to create a new list, click Create a new List….
- If you don't want to create labels for the entire address list, click Edit Recipient List and select the address you want to include.
![Create Labels in Microsoft Word Step 32 Create Labels in Microsoft Word Step 32](https://i.how-what-advice.com/images/003/image-6042-32-j.webp)
Step 14. Click Address Block
On a Mac, click the line above the first label, then click Insert Merge Field, then select the column you want to include, for example "First_Name." Repeat this process for each column you want to include, adding spaces and address formatting if necessary.
![Create Labels in Microsoft Word Step 33 Create Labels in Microsoft Word Step 33](https://i.how-what-advice.com/images/003/image-6042-33-j.webp)
Step 15. Select the elements you want to include in the label
For example the format of the name, business, name, etc.
![Create Labels in Microsoft Word Step 34 Create Labels in Microsoft Word Step 34](https://i.how-what-advice.com/images/003/image-6042-34-j.webp)
Step 16. Click OK
![Create Labels in Microsoft Word Step 35 Create Labels in Microsoft Word Step 35](https://i.how-what-advice.com/images/003/image-6042-35-j.webp)
Step 17. Click Update Labels
The shape is an icon on the toolbar with a green "refresh" symbol.
![Create Labels in Microsoft Word Step 36 Create Labels in Microsoft Word Step 36](https://i.how-what-advice.com/images/003/image-6042-36-j.webp)
Step 18. Click Preview Results on the toolbar
Make sure the printed label looks the way you want it to look.
![Create Labels in Microsoft Word Step 37 Create Labels in Microsoft Word Step 37](https://i.how-what-advice.com/images/003/image-6042-37-j.webp)
Step 19. Insert a blank label into the printer
Make sure you place it correctly according to the printer settings.
![Create Labels in Microsoft Word Step 38 Create Labels in Microsoft Word Step 38](https://i.how-what-advice.com/images/003/image-6042-38-j.webp)
Step 20. Click Finish & Merge and Print Documents….
It's on the right side of the toolbar.
![Create Labels in Microsoft Word Step 39 Create Labels in Microsoft Word Step 39](https://i.how-what-advice.com/images/003/image-6042-39-j.webp)
Step 21. Click Print
Your label will be printed.