There are many ways to increase productivity, although this is easier said than done. Start by planning small changes, then execute them well enough to become a routine. Once a new pattern is formed, the habit of making small changes can bring big results.
Step
Method 1 of 3: Improving Workflow
Step 1. Set priorities with efficiency in mind
An important aspect of increasing productivity is working efficiently. If you have multiple tasks to complete, set priorities that keep you active and willing to work hard. Everyone has a different way of working, but this advice can help significantly increase productivity:
- Prioritize the tasks you don't like. If you start work by completing enjoyable tasks, you will be tired when you have to do less enjoyable tasks and tend to procrastinate.
- Don't work randomly from one task to another. As much as possible, focus your energy on completing one task at a time. If your attention must be divided, try to do each task for at least an hour. Working only five or ten minutes on a single task is an inefficient way of working.
Step 2. Take short but frequent breaks
You will be very tired if you continue to work without resting. Your brain needs rest to stay alert and focused. Take a few minutes to rest if you feel tired or at the right time to take a break. Try walking, drinking water, or chatting.
- While resting, do not do activities that can distract you from work. Long hours in front of the computer or TV will usually be a long session that delays work.
- If you're too tired, set an alarm to remind you to take a break every hour or two.
Step 3. Create a work schedule
Set a realistic work schedule using a regular or electronic calendar. You will be motivated to work harder by putting your plans into action in the form of concrete and visible reminders.
- Include longer breaks and lunches in this schedule.
- Make a work schedule for the full day when you start work. At the end of the day, set aside a few minutes to draft the next day's work schedule.
Step 4. Give yourself a reward to motivate
Set short-term and long-term goals for each task and reward yourself if your goals are achieved. For small purposes, like cleaning the kitchen or completing daily chores, gift yourself an ice cream or half an hour of pampering. For a bigger goal, like getting a title or promotion, go on vacation or have a weekend adventure as a treat for yourself.
Step 5. Do not extend the working time
Try your best, but don't prolong the work time, if you don't have to. Fast, professional work is usually more efficient and more rewarding than the optional extra week of time. Save your precious time to complete the really important projects.
Method 2 of 3: Creating an Efficient Workplace
Step 1. Tidy up your workplace
If your desk is full of piles of paper, make it a habit to clean up 15 to 30 minutes. This method can be a productive activity that provides variety and increases efficiency. There are a few suggestions you can use as a guide:
- All work equipment that you use frequently should be able to be picked up without needing to stand.
- If you often forget where to store things, put labels on drawers and file cabinets.
- Put back the things you have used in their place.
Step 2. Find a workplace that gives you privacy
If you work in a public place with lots of distractions, find a quiet workplace. If you can't, work around positive, productive people who enjoy getting things done. Stay away from people who are lazy to work or looking for a distraction.
Even if you have to work at a computer, find a job you can print, then do it manually in a quiet place
Step 3. Avoid distractions from using electronic devices
This may be difficult to do if you have to work at a computer or use a cell phone. Turn off unnecessary electronics and try the following ways to avoid the switch:
- Hack distracting websites.
- Close unnecessary websites.
- If you must use your phone to receive calls, turn off Wi-Fi to slow down your internet connection.
- If you're easily distracted by video games or other programs, create a different account on your computer.
Step 4. Replace paper with electronic documents
If you need a lot of time just looking for a sheet of paper, switch to an electronic sheet. Many banks and other services allow you to register to access online billing. If your work is document-related, consider the idea of using electronic sheets.
As a last resort, scan your document and save it in PDF format
Step 5. Create a reliable file storage system
Whether you have to manage electronic files or use a document filing cabinet, create an accessible system. Give names to all documents according to certain naming rules. Store electronic files in a clearly labeled directory.
Start by naming each file in an easy and universal system-appropriate date format. Alternatively, start with the client name or project name
Method 3 of 3: Improving Physical and Mental Alertness
Step 1. Get into the habit of sleeping regularly according to a schedule
It is very important that you stay alert and productive for one week. Even if you don't work on certain days, get up early and sleep on schedule.
Step 2. Adopt a healthy diet
Your diet should contain lots of protein, vitamins, healthy fats, healthy carbohydrates, and fiber. Foods that are high in carbohydrates, such as fast food, processed foods, and desserts, can lower blood sugar levels that interfere with daily activities.
Keep healthy snacks at your desk, especially if you like to buy time with snacks
Step 3. Be careful with caffeine
Coffee or energy drinks can boost your energy for a while, but leave you feeling weak afterwards. Drink in moderation or save it for certain occasions. Consumption of caffeine every day makes you addicted so continue to drink it to feel comfortable and alert again. If so, try quitting to make yourself more happy and efficient at work.
Step 4. Get used to exercising
Start exercising for at least 30 minutes a day to keep yourself energized and healthy. In addition, you also become more alert when working while standing or resting.
Step 5. Try to relax
After finishing work, take time to rest. Do whatever it takes to help you recover, whether it's going out with friends or having a quiet night at home.
Take advantage of a day off once in a while to avoid boredom. Ask someone to help look after the kids or take a day off
Step 6. Pay attention to your emotions
Relationship or home problems can't be solved by avoiding them. Emotions can carry over to the workplace and you can't focus during tough times. Work on this problem, if you can. For now, put your mind at ease by meditating, exercising, or talking to a trusted friend.
