2025 Author: Jason Gerald | [email protected]. Last modified: 2025-01-23 12:04
This wikiHow teaches you how to scan a paper document and save it as a PDF file on a Mac or Windows computer. If you already have a scanned image of a document, convert it to a PDF file using a free online converter.
Step
Method 1 of 3: On Windows Computer
Scan Documents Into PDF Step 1
Step 1. Connect the scanner to the computer
Depending on the scanner you're using, you can do this using a USB cable, or connect it wirelessly over a network if the feature is available.
Each scanner is not the same so you should refer to the manual provided by the manufacturer for instructions on how to properly connect the scanner to the computer
Scan Documents Into PDF Step 2
Step 2. Place the document into the scanner
This is the document you want to convert into a PDF.
Scan Documents Into PDF Step 3
Step 3. Go to Start
Click the Windows logo in the lower left corner.
Scan Documents Into PDF Step 4
Step 4. Type fax and scan into Start
The computer will search for the Fax and Scan program.
Scan Documents Into PDF Step 5
Step 5. Click Fax and Scan
The printer icon is located at the top of the Start window. The Fax and Scan program will open on the PC.
Scan Documents Into PDF Step 6
Step 6. Click New Scan
It's in the upper-left side of the Fax and Scan window. A new window will be opened.
Scan Documents Into PDF Step 7
Step 7. Make sure you have selected the scanner
If there are multiple scanners on the network, check the " Scanner " section at the top of the window to make sure that the scanner you want to use is listed there.
If you do not want to use the currently selected scanner, click Changes… and select the desired scanner.
Scan Documents Into PDF Step 8
Step 8. Select the document type
Click the " Profile " drop-down box, then click an option below:
Photo
Documents
Scan Documents Into PDF Step 9
Step 9. Select the scanner type
Click the " Source " drop-down box, then click an option below:
Feeders - Select this option when the document must be loaded into the scanner through the chute. It is used to scan multiple documents into one PDF file.
flatbed - Use this option when the scanner has a cover that must be lifted to place the document.
Scan Documents Into PDF Step 10
Step 10. Click Scan at the bottom of the window
The document will start scanning to the computer.
Before clicking Scan, you can also change the color options here.
Scan Documents Into PDF Step 11
Step 11. Click File
When the document has finished scanning, click this tab in the upper-left corner of the window. A drop-down menu will be displayed.
Scan Documents Into PDF Step 12
Step 12. Click Print… in the drop-down menu
Scan Documents Into PDF Step 13
Step 13. Click the " Printer " drop-down box
It's in the upper-left side of the Print window.
Scan Documents Into PDF Step 14
Step 14. Click Microsoft Print to PDF
This option is located in the drop-down menu Printer.
If you don't see this option, use the default settings to scan the document into your computer as an image, then convert the image to a PDF
Scan Documents Into PDF Step 15
Step 15. Click Print
This option is in the lower right of the window.
Scan Documents Into PDF Step 16
Step 16. Choose a location to save the file
Click a folder on the left side of the window.
Scan Documents Into PDF Step 17
Step 17. Name the PDF file
Do this in the column to the right of the " File name " heading.
Scan Documents Into PDF Step 18
Step 18. Click Save located at the bottom of the window
The scanned file will be saved as a PDF in the location you specified.
Method 2 of 3: On Mac Komputer
Scan Documents Into PDF Step 19
Step 1. Connect the scanner to the computer
Depending on the scanner you're using, you can do this using a USB cable, or connect it wirelessly over a network if the feature is available.
Each scanner is not the same so you should refer to the manual provided by the manufacturer for instructions on how to properly connect the scanner to the computer
Scan Documents Into PDF Step 20
Step 2. Place the document into the scanner
This is the document you want to convert into a PDF.
Scan Documents Into PDF Step 21
Step 3. Click Go
This menu is in the row of options in the upper-left corner of your Mac's screen.
If Go is missing, click the Mac's desktop or open a new Finder window.
Scan Documents Into PDF Step 22
Step 4. Click Applications which is at the bottom of the drop-down menu Go.
The Applications folder on your Mac will open.
Scan Documents Into PDF Step 23
Step 5. Double click Image Capture
The program icon is a camera. Image Capture will open.
You may have to scroll down the screen to find Image Capture
Scan Documents Into PDF Step 24
Step 6. Select the scanner
Click the scanner name in the upper left of the window.
Scan Documents Into PDF Step 25
Step 7. Select the scanner type
Click the drop-down box next to "Scan Mode", then click one of the options below:
Feeders - Select this option when the document must be fed into the scanner through the line. It is used to scan multiple documents into one PDF file.
flatbed - Use this option when the scanner has a cover that must be lifted to place the document.
Scan Documents Into PDF Step 26
Step 8. Select the destination folder
Click the "Scan To" drop-down box, then click a folder (for example Desktop) that you want to use to save the PDF file.
Scan Documents Into PDF Step 27
Step 9. Click the Format drop-down box
This box is in the middle of the page on the right.
Scan Documents Into PDF Step 28
Step 10. Click PDF
This option is in the drop-down menu Format. Doing so will scan the document in PDF format.
If you don't see this option, use the default settings to scan the document into your computer as an image, then convert the image to a PDF
Scan Documents Into PDF Step 29
Step 11. Click Scan located in the lower right corner of the window
Your document will be scanned into your computer and saved as a PDF at the specified location.
Method 3 of 3: Convert Scanned Image To PDF
Scan Documents Into PDF Step 30
Step 1. Visit the-p.webp" />
Launch a web browser and visit https://png2pdf.com/. If you can't scan a document directly into a PDF, use this site to convert a scanned file (such as a PNG) into a PDF.
If you are scanning a document to a computer in-j.webp" />
Scan Documents Into PDF Step 31
Step 2. Click UPLOAD FILES in the middle of the page
A Finder (Mac) or File Explorer (Windows) window will open.
Scan Documents Into PDF Step 32
Step 3. Select the scanned image
Open the folder where the scanned images are stored, then click the desired image to select it.
Scan Documents Into PDF Step 33
Step 4. Click Open located in the lower right corner
The image will be uploaded to a-p.webp
Scan Documents Into PDF Step 34
Step 5. Wait while the image is converted to PDF
The process only takes a few seconds.
Scan Documents Into PDF Step 35
Step 6. Click DOWNLOAD
It's below the converted file in the middle of the window. The converted PDF will be downloaded to your computer.
Tips
Windows 7 and earlier users may not be able to scan documents directly to PDF format. If this is the case, the best option for you is to use the default scan settings, then convert the scanned image to PDF
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