4 Ways to Scan Documents

Table of contents:

4 Ways to Scan Documents
4 Ways to Scan Documents

Video: 4 Ways to Scan Documents

Video: 4 Ways to Scan Documents
Video: How To Charge Your Mac's Magic Mouse 2024, November
Anonim

This wikiHow teaches you how to scan a document to a computer, smartphone, or tablet. To scan a document through a computer, you must connect a scanner or scanner (or a printer with a built-in scanning device) to the computer. You can also use the iPhone's built-in Notes app to scan documents. Meanwhile, Android device users can use the scanner feature on Google Drive.

Step

Method 1 of 4: On Windows Computer

Scan Documents Step 1
Scan Documents Step 1

Step 1. Place the document face down on the scanner

You also need to make sure the scanner is turned on and connected to the computer before proceeding.

Scan Documents Step 2
Scan Documents Step 2

Step 2. Open the Start menu

Windowsstart
Windowsstart

Click the Windows logo in the lower-left corner of the screen.

Scan Documents Step 3
Scan Documents Step 3

Step 3. Type fax and scan into the Start window

After that, the computer will search for the Windows Fax and Scan program.

Scan Documents Step 4
Scan Documents Step 4

Step 4. Click Windows Fax and Scan

It's at the top of the Start window.

Scan Documents Step 5
Scan Documents Step 5

Step 5. Click New Scan

It's in the lower-left corner of the Fax and Scan program window. Once clicked, a new window will be displayed.

Scan Documents Step 6
Scan Documents Step 6

Step 6. Make sure the selected scanner is correct

If you don't see the scanner name at the top of the window or the wrong scanner engine is selected, click the “ Changes… ” in the upper right corner of the window and select the correct scanner name.

Scan Documents Step 7
Scan Documents Step 7

Step 7. Select the document type

Click the "Profile" drop-down box, then select a document type (eg. Photo ”) in the drop-down box.

Scan Documents Step 8
Scan Documents Step 8

Step 8. Specify the color of the document

Click the "Color format" drop-down box, then select " Color ” (color) or “ Black and White " (black and white). The scanner may also display other color options on this page.

Scan Documents Step 9
Scan Documents Step 9

Step 9. Select the file type

Click the " File type " drop-down box, then click the file type you want to use to save the scanned document on your computer (eg “ PDF " or " JPG ”).

When scanning documents other than photos, it's a good idea to select the “ PDF ”.

Scan Documents Step 10
Scan Documents Step 10

Step 10. Change other options on the page

You may have other options (eg " Resolution ") that can be modified before the document is scanned, depending on the scanning engine used.

Scan Documents Step 11
Scan Documents Step 11

Step 11. Click Preview

It's at the bottom of the window. After that, an initial scan will be performed to show how the scanned document will appear.

If the document appears crooked, unbalanced, or cut off, you can adjust the position of the document on the machine and click the “button again. Preview ” to see if the position adjustment was successful in resolving the issue at hand.

Scan Documents Step 12
Scan Documents Step 12

Step 12. Click Scan

It's at the bottom of the window. The document will immediately be scanned to the computer with the options and formats selected.

Scan Documents Step 13
Scan Documents Step 13

Step 13. Look for the scanned document

To look for it:

  • Open menu Start

    Windowsstart
    Windowsstart
  • Open option File Explorer

    Windowsstartexplorer
    Windowsstartexplorer
  • Click " Documents ” on the left side of the window.
  • Double click the folder " Scanned Documents ”.

Method 2 of 4: On Mac Computer

Scan Documents Step 14
Scan Documents Step 14

Step 1. Place the document face down on the scanner

You also need to make sure the scanner is turned on and connected to the computer before proceeding.

Scan Documents Step 15
Scan Documents Step 15

Step 2. Open Apple menu

Macapple1
Macapple1

Click the Apple logo in the upper-left corner of the screen. After that, a drop-down menu will be displayed.

Scan Documents Step 16
Scan Documents Step 16

Step 3. Click on System Preferences…

It's at the top of the drop-down menu.

Scan Documents Step 17
Scan Documents Step 17

Step 4. Click Printers & Scanners

This printer icon is on the right side of the “System Preferences” window.

Scan Documents Step 18
Scan Documents Step 18

Step 5. Select the scanner engine

Click the scanner machine name (or printer machine name) in the left column of the window.

Scan Documents Step 19
Scan Documents Step 19

Step 6. Click the Scan tab

It's a tab at the top of the window.

Scan Documents Step 20
Scan Documents Step 20

Step 7. Click Open Scanner…

This option is at the top of the “ Scan ” on the window.

Scan Documents Step 21
Scan Documents Step 21

Step 8. Click Show Details

It's in the lower-right corner of the window.

Scan Documents Step 22
Scan Documents Step 22

Step 9. Select the file type

Click the " Format " drop-down box, then click a file type (eg. PDF " or " JPEG ”) that you want to use to save the file.

When scanning documents other than photos, it's a good idea to select the “ PDF ”.

Scan Documents Step 23
Scan Documents Step 23

Step 10. Determine the color of the document

Click the " Kind " drop-down box at the top of the page, then choose a color option (eg. Black and White ”).

Scan Documents Step 24
Scan Documents Step 24

Step 11. Select a save location

Click the " Save To " drop-down box, then click the folder where you want to save the scanned document (eg “ Desktop ”).

Scan Documents Step 25
Scan Documents Step 25

Step 12. Change any other options on the page

You may be able to change the resolution or orientation of the files on this page, depending on the type of file being scanned.

Scan Documents Step 26
Scan Documents Step 26

Step 13. Click Scan

It's in the lower-right corner of the window. The document will immediately be scanned to the computer. Once done, you can find the scanned file in the selected save location.

Method 3 of 4: On iPhone

Scan Documents Step 27
Scan Documents Step 27

Step 1. Open

Iphonenotesapp
Iphonenotesapp

Notes.

Touch the Notes app icon to open it.

Scan Documents Step 28
Scan Documents Step 28

Step 2. Touch the “New Note” icon

Iphonenewnote
Iphonenewnote

It's in the lower-right corner of the screen.

  • If the Notes app displays notes immediately, touch the “ < Notes ” in the upper left corner of the screen first.
  • If the Notes app immediately displays the " Folders " page, tap the storage space before continuing.
Scan Documents Step 29
Scan Documents Step 29

Step 3. Touch

Iphonenotetools
Iphonenotetools

It's a plus sign icon at the bottom of the screen. After that, a pop-up menu will be displayed.

Scan Documents Step 30
Scan Documents Step 30

Step 4. Touch Scan Documents

It's at the top of the pop-up menu.

Scan Documents Step 31
Scan Documents Step 31

Step 5. Point the device camera at the document

Make sure all documents have entered into the screen.

The more centered the document is when displayed on the screen, the cleaner the scanned document will be

Scan Documents Step 32
Scan Documents Step 32

Step 6. Touch the “Capture” button

It's a white circle button at the bottom of the screen. Once touched, the document will be scanned.

Scan Documents Step 33
Scan Documents Step 33

Step 7. Touch Keep Scan

It's in the lower-right corner of the screen.

  • You can also touch and drag one of the circles in the corners of the scanned document to enlarge or reduce the area to be saved.
  • If you want to try scanning the document again, touch the “ Retake ” in the lower-left corner of the screen.
Scan Documents Step 34
Scan Documents Step 34

Step 8. Touch Save

It's in the lower-right corner of the screen.

Scan Documents Step 35
Scan Documents Step 35

Step 9. Touch

Iphoneyellowshare
Iphoneyellowshare

It's in the upper-right corner of the screen.

Scan Documents Step 36
Scan Documents Step 36

Step 10. Swipe the screen from right to left and tap Create PDF

Make sure you swipe from right to left in the options row below, not above it.

Scan Documents Step 37
Scan Documents Step 37

Step 11. Touch Done

It's in the top-left corner of the screen.

Scan Documents Step 38
Scan Documents Step 38

Step 12. Save the scanned document

Touch Save Files To… ” when prompted, then follow these steps:

  • Touch " iCloud Drive ” or other internet storage options (cloud storage).
  • Touch " Add ” in the upper right corner of the screen.

Method 4 of 4: On Android Device

Scan Documents Step 39
Scan Documents Step 39

Step 1. Open Google Drive

Tap the Google Drive app icon, which looks like a blue, green, and yellow triangle.

Scan Documents Step 40
Scan Documents Step 40

Step 2. Select a folder

Touch the folder you want to set as the storage folder for the scan results.

Scan Documents Step 41
Scan Documents Step 41

Step 3. Touch

It's in the lower-right corner of the screen. After that, a pop-up menu will be displayed.

Scan Documents Step 42
Scan Documents Step 42

Step 4. Touch Scan

This camera icon is in the pop-up menu. The camera of the phone or tablet will be opened after that.

Scan Documents Step 43
Scan Documents Step 43

Step 5. Point your phone's camera at the document you want to scan

The document should be placed in the center of the screen.

Make sure the document is completely flat and fits into the screen before continuing

Scan Documents Step 44
Scan Documents Step 44

Step 6. Touch the “Capture” button

It's a blue and white circle button at the bottom of the screen. After that, the document will be scanned.

Scan Documents Step 45
Scan Documents Step 45

Step 7. Touch

It's in the lower-right corner of the screen. Once touched, the scan result will be saved.

  • You can also crop the scan by touching and dragging the circles around each corner of the document.
  • For other options (e.g. color), tap the “⋮” button in the top right corner of the screen.
  • To add more pages to the PDF file, touch “ + ” and scan another page.
Scan Documents Step 46
Scan Documents Step 46

Step 8. Save the scanned document to your phone

Touch the “⋮” button in the lower right corner of the scanned document preview icon, then select “ Download ” in the pop-up menu that appears.

Tips

If you want to scan photos via your phone or tablet, the PhotoScan app from Google can be a great choice

Recommended: