How to Edit a Document with the Track Changes Feature in Microsoft Word

Video: How to Edit a Document with the Track Changes Feature in Microsoft Word

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2024 Author: Jason Gerald | [email protected]. Last modified: 2024-01-19 22:11

This wikiHow teaches you how to use the "Track Changes" feature in Microsoft Word. This feature is useful for displaying the edits you made to the document in red ink.

Step

Method 1 of 2: Enabling the Track Changes Feature

Step 1. Double-click the Word document you want to edit, or open the document from the "Recently Opened" page in Microsoft Word

Before editing a document, consider making a copy of the document and editing the document, instead of editing the original. That way, if you make a mistake while editing a document, you'll still have a backup

Edit a Document Using Microsoft Word's Track Changes Feature Step 2

Step 2. Click the Review tab in the blue section above the document

You will see a series of document editing options.

Edit a Document Using Microsoft Word's Track Changes Feature Step 3

Step 3. Click the Track Changes option at the top of the Word page, near the center of the screen

Word's "Track Changes" feature will be activated.

Edit a Document Using Microsoft Word's Track Changes Feature Step 4

Step 4. Click the box next to Track Changes

You will see several editing options such as the following:

Simple Markup - This option will display a vertical red line to the left of the added or removed text, but not any other edits.
All Markup - This option will display all edits to the document in red ink, and a comment box on the left side of the page.
No Markup - This option will display edits along with other document content, but not red ink or comment boxes.
Original - This option will display the original document, without any changes.

Edit a Document Using Microsoft Word's Track Changes Feature Step 5

Step 5. Click All Markup

This option will display all edits to the document in red ink. Meanwhile, the contents of the original document will appear in black ink.

Method 2 of 2: Editing Documents

Edit a Document Using Microsoft Word's Track Changes Feature Step 6

Step 1. Delete the text to remove it from the document

The text you delete will be lost, regardless of the amount. You'll see a red box on the right side of the screen, with the caption "[name] Deleted: [text]". The "text" column will display the text you deleted.

If you reformat the document (for example, change the font), the details of those changes will also appear in a red box

Edit a Document Using Microsoft Word's Track Changes Feature Step 7

Step 2. Enter the new text to display it in red ink

All text you enter will appear in red ink.

If you start a new line by pressing Enter (or Return), you'll see a gray vertical line to the left of the screen, right above the new line you created

Edit a Document Using Microsoft Word's Track Changes Feature Step 8

Step 3. Click the New Comment button in the form of a speech bubble with a "+" sign near the top of the Word page to write a comment

After clicking the button, you will see a new window on the right side of the screen, which you can use to write comments.

When you're done writing a comment, click anywhere on the screen to save it

Edit a Document Using Microsoft Word's Track Changes Feature Step 9

Step 4. Accept or reject edits when finished

Click Accept or Reject to change the selected edit. Or. click button ▼ under Accept or Reject, then click All Changes to accept or reject all changes to the document. After clicking that option, all Track Changes formatting (such as red ink and comment box) will be removed.

You can also save the document and tracked changes by skipping this step

Edit a Document Using Microsoft Word's Track Changes Feature Step 10

Step 5. Save the document by holding down the Ctrl. key (or Command on Mac) and pressing S.

Changes you make to the document will be saved.

Tips

Some email clients will display deleted text as black text with red streaks

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