This wikiHow teaches you how to set up a Microsoft Word document to print as a booklet. The easiest way to do this is to format the document using the " Book fold " layout, but you can also select and modify templates already available from the program.
Step
Part 1 of 2: Organizing Booklets
Step 1. Open Microsoft Word
Usually, you can find this application in the menu Start ” (PC) or folder “ Applications (Mac). This app is marked by a blue icon with a white “W” inside.
If you don't want to do the customization yourself, use the program's built-in booklet templates. Click the menu " File ", choose " New ”, type booklet into the search bar, press the “ Enter ”, select a booklet template, and click the “button Create ” to set the template.
Step 2. Click the Layout tab
Several page formatting options for the document when printed are displayed.
Step 3. Click the Multiple pages drop-down arrow
It's in the lower-right corner of the “Page Setup” dialog box on the “Layout” tab.
Step 4. Select Book fold from the “Pages” menu
The layout of the document will be changed to landscape or wide (“landscape”) mode with a separator in the center of the page.
Step 5. Select the number of booklet pages
Page options are in the " Sheets per booklet " menu.
Note that if you select too few pages to print the entire text, you will need to change the option to “ All ” so that all the content displayed on the screen can be printed.
Step 6. Adjust the gutter size (margin between open pages)
The " Gutter " menu in the upper left corner of the window determines the amount of space available between the folding booklet areas. As you enlarge or reduce the size, the preview image at the bottom of the window will update to show the results of the changes in real time.
Step 7. Click OK to save changes
It's at the bottom of the window.
Step 8. Add content to the booklet
Once the document is set up as a booklet, you can add text, images, and custom formatting.
- If you're new to Microsoft Word, read the articles on how to format Word documents to find out how to modify text, add graphic objects, and position content the way you want.
- If you're using templates, read the article on how to use templates in Microsoft Word to learn how to manage content that's been formatted from the start. Usually, you need to edit the information in the text fields that are already available.
Step 9. Save the booklet
To save it:
- Click the menu " File ” in the upper-left corner of the screen.
- Choose " Save As ”.
- Select a storage location.
- If you want to save the file as an editable template for future products or needs, select the option “ Templates ” from the " Save as type " or " Format " drop-down menu. Otherwise, leave the default option (.docx) selected.
- Give the file a name and click " Save ”.
Part 2 of 2: Printing a Booklet
Step 1. Click the Layout tab
This tab displays the booklet's display configuration options when printed.
Step 2. Click the Margins menu
It's in the upper-left corner of the Word window. Several options will be displayed afterwards.
Step 3. Select Narrow from the menu
You can set the margins to the size you need, but with the option “ Narrow ”, the size of the text and images will not be reduced too much.
Step 4. Erase the remnants of formatting and rags
Additional whitespace or rags can be removed by connecting words using hyphens or justifying the text spacing (justifying). Double-check the document carefully to make sure the text looks the way you want it and remove any extra rags or spaces you find.
Step 5. Click the File menu
It's in the top-left corner of the screen.
Step 6. Click Print
It's in the menu on the left side of the screen. A preview of the booklet will be displayed afterwards.
Step 7. Arrange the booklet to print on both sides of the page
If your printer allows two-page printing, select the option “ Print on Both Sides ” from the " Pages " drop-down menu. Make sure you select the option that has the text or label "Flip pages on short edge" so that the content printed on the back page doesn't flip.
If the printer does not support automatic duplex printing (both sides), select “ Manually Print on Both Sides ”.
Step 8. Choose a paper size
The main paper size that is automatically selected is “ 8.5 x 11 ” and is the standard printing paper size. If you are using a different size of paper, select the appropriate size.
Step 9. Check the preview
The print preview is displayed in the right pane. You can use the arrows at the bottom of the pane to go through each page of the booklet and make sure everything is correct.
Step 10. Click Print
It's at the top of the window. After that, the booklet will be printed using a printer.
