It's great to receive a thank you email by email, whether it's from a relative or a boss at work. Before responding, remember that sincerity is key. Do not hesitate to show appreciation to the sender so that your relationship will be stronger. You can respond to thanks in person, by phone, or by email.
Step
Method 1 of 3: Replying to A Thank You from a Colleague
Step 1. Respond to the sender by saying “You're welcome”
Responding to a thank you at work can help you strengthen your relationship with a colleague or boss. Whether you're responding to a thank-you note in person or via email, show that you appreciate the thanks the other person sent via email.
Tip:
If "you're welcome" isn't a good fit, use language that shows that you're happy and appreciate the sender's thanks. Try writing "I really appreciate your message."
Step 2. Explain the benefits you get from the task or project the email sender is referring to
In addition to responding to his thank you, take the opportunity to reply to the email by sharing your pleasure or benefit from the project.
- “It was a very enjoyable job. I learned a lot from this project and really appreciate the opportunity you have given me.”
- “I hope we can work together to design another apartment. This project is so much fun!”
Step 3. Don't beat around the bush
Sending a response for a work-related thank you isn't actually mandatory. To avoid wasting co-workers' time, make sure the response is short.
Method 2 of 3: Reply to Acknowledgments from Clients
Step 1. Show your appreciation
In addition to saying “you're welcome”, a reply email to a grateful client shows that you appreciate their trust in doing business with you and shows a desire to continue working together. You can also offer discounts or gifts as an incentive.
- "It's a pleasure to do business with you, Mr. Bambang. I am grateful to have known you and I hope we can continue this collaboration in the future."
- "I'm glad you like our work, Mr. Bambang! As a token of appreciation, I offer a 10% discount for your next purchase."
Step 2. Respond as soon as possible
Just like responding to other emails, you shouldn't take too long to reply. Punctuality is an indication that you are prioritizing the sender so that he or she feels more appreciated.
Step 3. Use friendly and slick language
When someone says thank you via email, you can use it as an opportunity to strengthen the relationship and make the sender feel cared for and special.
- “Thank you for your cooperation. We hope that you will benefit from the results of this project!”
- "It's a pleasure working with you. Good luck on your other big projects as well!"
Method 3 of 3: Responding to Thanks from Your Own Friends or Family Members
Step 1. Say “you're welcome
This is the most common way of responding to someone's thank you. That simple answer shows that you accept and appreciate the sender's gratitude. Alternative phrases that can be used are:
- "Does not matter."
- "That's okay."
- "Glad to help you."
Step 2. Say “I knew you would do the same for me
If you're looking to deepen and strengthen your relationship with the sender of the thank you note, this answer is worth using. The answer shows that you believe you two have a solid relationship. Another phrase that can be used as an alternative is:
- "You did the same for me."
- "I'm glad we can help each other."
- "I will always be there for you."
Step 3. Tell the sender that you're happy to help
You can show that the glory of giving is a pleasant thing through the following phrases:
- "I'm glad I could help."
- "I'm glad you're no longer in trouble."
- "Helping you is so much fun!"
Step 4. Show sincerity through body language
If you decide to respond to a thank-you email in person, smile and look the person in the eye for appreciation. Don't cross your arms in front of your chest. Nonverbal language is just as important as what you say.
