How to Insert SQL Query in Microsoft Excel: 13 Steps

2025 Author: Jason Gerald | [email protected]. Last modified: 2025-01-23 12:04

This article will guide users to insert SQL queries in Excel 2010 and create dynamic connections.

Step

Step 1. Click the Data tab, then select From Other Sources as shown in the following screenshot

Step 2. Select “From Data Connection Wizard” from the drop down menu

Step 3. The Data Connection Wizard window will open

Select "ODBC DSN" from the available options, then click "Next".

Step 4. The ODBC Data Sources window will open and display a list of databases available in the organization

Select the appropriate database, then click “Next”.

Step 5. The Select Database and Table window will appear

Step 6. You can now select the database and table containing the data you want to pull

Choose the appropriate database.

Step 7. Click Finish on the “Save Data Connection File and Finish” window

The window will display the file name according to the data selected on the previous screen.

Step 8. The Import Data window will appear

In this window, select the appropriate data, then click "OK".

Step 9. Select “From Data Connection Wizard” from the drop down menu

Step 10. Click the Data tab, then click Connections

In the next window, click Properties.

Step 11. Open the Definitions tab in the next window

Step 12. Write the SQL query in the "Command Text" field, then click "OK"

Excel will display the query result data.