4 Ways to Set Up Microsoft Outlook

Table of contents:

4 Ways to Set Up Microsoft Outlook
4 Ways to Set Up Microsoft Outlook

Video: 4 Ways to Set Up Microsoft Outlook

Video: 4 Ways to Set Up Microsoft Outlook
Video: How to Create a New Yahoo Email Account | Set Up a Yahoo! Account 2024, November
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Are you tired of using web-based email services? You can find it difficult to organize and manage your email from a web browser interface. If you're an active email user, you may notice that Outlook is a bit more sophisticated. You can enter your email account information and start sending and receiving emails quickly in a few minutes.

Step

Method 1 of 4: Configuring Gmail

Set Up Microsoft Outlook Step 1
Set Up Microsoft Outlook Step 1

Step 1. Enable IMAP email in Gmail

IMAP allows two-way communication from your email client and has less chance of losing messages. IMAP is also better for checking email on multiple devices, which is becoming more and more commonplace. Messages that have been read in your Outlook client will also be marked as read messages in your Gmail inbox, and vice versa.

  • Go to Gmail and click the Gear icon in the top right corner.
  • Click Settings.
  • Click the "Forwarding and POP/IMAP" tab.
  • Select the "Enable IMAP" radio button.
  • Click "Save Changes".
Set Up Microsoft Outlook Step 2
Set Up Microsoft Outlook Step 2

Step 2. Open Outlook

Click the Tools menu and select "Accounts or Email Accounts" then click Add. If you are using Outlook 2010 or 2013, click the File tab and select the Info option. Click "+Add Account".

Select "Manually configure server settings or additional server types"

Set Up Microsoft Outlook Step 3
Set Up Microsoft Outlook Step 3

Step 3. Enter the information for your Incoming Mail Server (IMAP)

You must enter the following information in order to connect to your Gmail account and receive email:

  • Server: imap.gmail.com
  • Ports: 993
  • SSL Requirements: Yes
Set Up Microsoft Outlook Step 4
Set Up Microsoft Outlook Step 4

Step 4. Enter the information for your Outgoing Mail Server (SMTP)

You must enter the following information in order to successfully connect to your Gmail account and send email:

  • Server: smtp.gmail.com
  • Ports: 465 or 587
  • SSL Requirements: Yes
  • Requires authentication: Yes
  • Use the same settings as the incoming mail server.
Set Up Microsoft Outlook Step 5
Set Up Microsoft Outlook Step 5

Step 5. Enter your account information

Apart from entering server information, you must also enter your account information. This will allow Outlook to log into Gmail on your behalf and properly label messages:

  • Full Name or Display Name: This is the name you want to appear when people receive a message from you.
  • Account Name or User Name: Your Gmail address ([email protected])
  • Email address: Your Gmail address again.
  • Password: Your Gmail password.
Set Up Microsoft Outlook Step 6
Set Up Microsoft Outlook Step 6

Step 6. Send and receive emails

Once you've set up Gmail, you can start using Outlook to send and receive email messages through your Gmail account. Get started with an organized life by getting the most out of Outlook.

Method 2 of 4: Configuring Yahoo

Set Up Microsoft Outlook Step 7
Set Up Microsoft Outlook Step 7

Step 1. Enable POP mail on Yahoo

Yahoo Mail only supports POP mail for external clients except for mobile phones. For Outlook, that means you have to use POP. With POP, e-mail that has been read on one client will not appear as e-mail that has been read on another client. This means that your email inbox on Yahoo and your inbox on Outlook will not always be in sync.

  • Go to Yahoo Mail and click the Gear icon in the top right.
  • Click Settings.
  • Click Edit.
  • Select POP. This option is to the right of "Access your Yahoo Mail elsewhere."

  • Select your POP spam option by clicking the drop-down menu. You have three options:

    • Don't download spam emails - Only your Inbox messages will be forwarded to your clients.
    • Download spam with no special indicators - Spam messages will be sent but will not be labeled with anything.
    • Download spam, but prefix the word "Spam" - A spam message will be sent and will be marked as "Spam" in your Outlook inbox.
  • Click Save.
Set Up Microsoft Outlook Step 8
Set Up Microsoft Outlook Step 8

Step 2. Open Outlook

Click the Tools menu and select "Accounts or Email Accounts" then click Add. If you are using Outlook 2010 or 2013, click the File tab and select the Info option. Click "+Add Account".

Select "Manually configure server settings or additional server types"

Set Up Microsoft Outlook Step 9
Set Up Microsoft Outlook Step 9

Step 3. Enter your incoming email information (POP3)

Enter it in connection settings so that Outlook can retrieve your Yahoo inbox.

  • Server: pop.mail.yahoo.com
  • Ports: 995
  • SSL Requirements: Yes
Set Up Microsoft Outlook Step 10
Set Up Microsoft Outlook Step 10

Step 4. Enter your outgoing email (SMTP) information

Enter the following connection so that you can send email to your Yahoo address through Outlook.

  • Server: smtp.mail.yahoo.com
  • Ports: 465 or 587
  • SSL Requirements: Yes
  • Requires Authentication: Yes
Set Up Microsoft Outlook Step 11
Set Up Microsoft Outlook Step 11

Step 5. Enter your account information

Apart from entering server information, you must also enter your account information. This will allow Outlook to log into Yahoo on your behalf and properly label messages:

  • Full Name or Display Name: This is the name you want to appear when people receive a message from you.
  • Email address: Your Yahoo Mail address ([email protected])
  • Password: Your Yahoo password.
Set Up Microsoft Outlook Step 12
Set Up Microsoft Outlook Step 12

Step 6. Click the Advanced tab

You must choose how you want to handle downloaded messages. You can delete the copy on Yahoo when you download it to Outlook, or you can leave the copy on Yahoo after you download it into Outlook.

Messages deleted from Yahoo servers cannot be retrieved

Set Up Microsoft Outlook Step 13
Set Up Microsoft Outlook Step 13

Step 7. Send and receive emails

Once you have set up Yahoo, you can start using Outlook to send and receive email messages through your Yahoo account. Get started with an organized life by getting the most out of Outlook.

Method 3 of 4: Configuring Hotmail (Outlook.com)

Set Up Microsoft Outlook Step 14
Set Up Microsoft Outlook Step 14

Step 1. Download Outlook Connector

This program allows you to connect your Outlook.com (formerly Hotmail) account with Outlook. This will allow two-way communication between the two programs, synchronizing messages, contacts, calendar information and more.

  • Outlook Connector is a free program and is required to establish a connection. This program can run on all versions of Outlook. If you are using a 64-bit system, be sure to download a 64-bit program.
  • Run the Connector program after downloading it. Follow the instructions given to install it.
Set Up Microsoft Outlook Step 15
Set Up Microsoft Outlook Step 15

Step 2. Open Outlook

Click the File tab and select "Add Account".

Set Up Microsoft Outlook Step 16
Set Up Microsoft Outlook Step 16

Step 3. Enter your Outlook.com information

Make sure the "E-mail Account" radio button is selected. Enter the following information:

  • Your Name: The name you want to appear in emails you send.
  • E-mail Address: Your Outlook.com or Hotmail email address.
  • Password: Your Outlook.com or Hotmail password.
Set Up Microsoft Outlook Step 17
Set Up Microsoft Outlook Step 17

Step 4. Click Next

If you have not installed the Connector, you will be prompted to install it now. If the Connector is properly installed, your Outlook.com account will be synced with Outlook.

If you ever change your Outlook.com password, be sure to change it in Outlook as well. You can do this from the Account Settings button on the File tab

Set Up Microsoft Outlook Step 18
Set Up Microsoft Outlook Step 18

Step 5. Start using Outlook

Now that your Outlook.com account is connected, your email, contacts, and calendar are all synced. You can add and remove items either from the web interface or from your Outlook client.

Method 4 of 4: Configuring Comcast

Set Up Microsoft Outlook Step 19
Set Up Microsoft Outlook Step 19

Step 1. Open Outlook

Click the Tools menu and select "Accounts or Email Accounts" then click Add. If you are using Outlook 2010 or 2013, click the File tab and select the Info option. Click "+Add Account".

Select "Manually configure server settings or additional server types"

Set Up Microsoft Outlook Step 20
Set Up Microsoft Outlook Step 20

Step 2. Enter your display name and account information

Your display name is the name that will be displayed when you email someone.

In the email address field, enter: [email protected]

Set Up Microsoft Outlook Step 21
Set Up Microsoft Outlook Step 21

Step 3. Enter your incoming email information (POP3)

Enter the connection settings so Outlook can retrieve your Comcast inbox. Check the Advanced tab to find all fields..

  • Server: mail.comcast.net
  • Ports: 995
  • SSL Requirements: Yes
Set Up Microsoft Outlook Step 22
Set Up Microsoft Outlook Step 22

Step 4. Enter your outgoing email (SMTP) information

Enter the following connection so that you can send email to your Comcast address through Outlook. Check the Advanced tab to find all the fields.

  • Server: smtp.comcast.net
  • Ports: 465
  • SSL Requirements: Yes
  • Requires Authentication: Yes
Set Up Microsoft Outlook Step 23
Set Up Microsoft Outlook Step 23

Step 5. Click the Advanced tab

You must choose the way you want to handle downloaded messages. You can delete the copy on Comcast's servers when you download it to Outlook, or you can leave the copy on Comcast after you download it to Outlook.

Messages deleted from Comcast servers cannot be retrieved

Set Up Microsoft Outlook Step 24
Set Up Microsoft Outlook Step 24

Step 6. Send and receive emails

After you set up Comcast, you can start using Outlook to send and receive email messages through your Comcast account. Get started with an organized life by getting the most out of Outlook.

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