This wikiHow teaches you how to create a signature for emails in Microsoft Outlook. You can create a signature on all three Outlook platforms: online, the mobile app, and the desktop program included with your Office 365 service subscription. After you've created a basic signature, you can edit it to make it look more appealing.
Step
Method 1 of 3: Via Website
Step 1. Open Outlook
Visit https://www.outlook.com/ via a web browser. The Outlook inbox page will be displayed if you are already signed in to your account.
If not, enter your Microsoft email address (or phone number) and password to sign in
Step 2. Click “Settings”
It's a gear icon in the upper-right corner of your Outlook inbox. Once clicked, a drop-down menu will appear.
Step 3. Click Options
It's at the bottom of the drop-down menu.
Step 4. Scroll down and click Email signature
This option is in the “ Layout ” in the list of options on the left side of the page.
You may need to click on the category “ Layout ” to expand it so that the option “ Email signature ” can be displayed.
Step 5. Enter the signature
Type your signature into the text field on the right side of the page.
Step 6. Make sure adding signature is on
Click the "Automatically include my signature on new messages I compose" box to check it. With this option, messages created from now on will automatically be accompanied by a signature at the bottom.
You can also check the " Automatically include my signature on messages I forward or reply to " box to place a signature at the bottom of each message sent
Step 7. Click Save
It's in the upper-left corner of the “Email Signature” section. After that, the changes will be saved and the signature will be added to the emails sent through Outlook.
Method 2 of 3: Via Mobile App
Step 1. Open Outlook
The app is marked by a blue icon with a white envelope and the letter “O” in blue.
If you're not signed into your account, type in your Microsoft email address (or phone number) and account password
Step 2. Touch
It's in the top-left corner of the screen.
Step 3. Touch “Settings”
It's in the lower-left corner of the screen. After that, the Outlook settings menu will be displayed.
Step 4. Touch Signature
It's in the middle of the “Settings” page.
Step 5. Enter the new signature
Touch the current signature, then delete it and type in a new signature.
Step 6. Touch < (iPhone) or
(Android).
It's in the top-left corner of the screen. After that, the settings will be saved and you will be returned to the “Settings” page. Outlook messages sent via mobile devices will now have your signature at the bottom.
Method 3 of 3: Via Desktop Programs
Step 1. Open Outlook 2016
The program icon looks like a blue and white envelope with a white “O” on it.
Step 2. Click New Email
This option is at the far left of the toolbar Home ”.
Step 3. Click Signature
This drop-down box is in the “Include” option group on the toolbar “ Message ”.
Step 4. Click Signatures
This option is in the drop-down menu “ Signature ”.
Step 5. Click New
It's below the "Select signature to edit" text field, in the upper-left corner of the Signatures and Stationery window.
Step 6. Type in the name of the signature option and click OK
After that, the signature option will be named.
Step 7. Enter your name
Type a name into the " Edit signature " field at the top of the page.
Step 8. Enable adding signature for new messages
Click the " New messages: " drop-down box in the upper right corner of the Signatures and Stationery window, then click the name of the signature option. After this, the signature will automatically be added to the bottom of any new messages you send.
You can repeat this process for the " Replies/forwards: " drop-down box if you want to add a signature to every message sent, including replies or forwards
Step 9. Click OK
It's at the bottom of the window. After that, the signature will be saved and applied to subsequent messages that you send through the Outlook program.
