3 Ways to Add a Signature in Microsoft Outlook

3 Ways to Add a Signature in Microsoft Outlook
3 Ways to Add a Signature in Microsoft Outlook

Table of contents:

Anonim

This wikiHow teaches you how to create a signature for emails in Microsoft Outlook. You can create a signature on all three Outlook platforms: online, the mobile app, and the desktop program included with your Office 365 service subscription. After you've created a basic signature, you can edit it to make it look more appealing.

Step

Method 1 of 3: Via Website

Add a Signature in Microsoft Outlook Step 1
Add a Signature in Microsoft Outlook Step 1

Step 1. Open Outlook

Visit https://www.outlook.com/ via a web browser. The Outlook inbox page will be displayed if you are already signed in to your account.

If not, enter your Microsoft email address (or phone number) and password to sign in

Add a Signature in Microsoft Outlook Step 2
Add a Signature in Microsoft Outlook Step 2

Step 2. Click “Settings”

It's a gear icon in the upper-right corner of your Outlook inbox. Once clicked, a drop-down menu will appear.

Add a Signature in Microsoft Outlook Step 3
Add a Signature in Microsoft Outlook Step 3

Step 3. Click Options

It's at the bottom of the drop-down menu.

Add a Signature in Microsoft Outlook Step 4
Add a Signature in Microsoft Outlook Step 4

Step 4. Scroll down and click Email signature

This option is in the “ Layout ” in the list of options on the left side of the page.

You may need to click on the category “ Layout ” to expand it so that the option “ Email signature ” can be displayed.

Add a Signature in Microsoft Outlook Step 5
Add a Signature in Microsoft Outlook Step 5

Step 5. Enter the signature

Type your signature into the text field on the right side of the page.

Add a Signature in Microsoft Outlook Step 6
Add a Signature in Microsoft Outlook Step 6

Step 6. Make sure adding signature is on

Click the "Automatically include my signature on new messages I compose" box to check it. With this option, messages created from now on will automatically be accompanied by a signature at the bottom.

You can also check the " Automatically include my signature on messages I forward or reply to " box to place a signature at the bottom of each message sent

Add a Signature in Microsoft Outlook Step 7
Add a Signature in Microsoft Outlook Step 7

Step 7. Click Save

It's in the upper-left corner of the “Email Signature” section. After that, the changes will be saved and the signature will be added to the emails sent through Outlook.

Method 2 of 3: Via Mobile App

Add a Signature in Microsoft Outlook Step 8
Add a Signature in Microsoft Outlook Step 8

Step 1. Open Outlook

The app is marked by a blue icon with a white envelope and the letter “O” in blue.

If you're not signed into your account, type in your Microsoft email address (or phone number) and account password

Add a Signature in Microsoft Outlook Step 9
Add a Signature in Microsoft Outlook Step 9

Step 2. Touch

It's in the top-left corner of the screen.

Add a Signature in Microsoft Outlook Step 10
Add a Signature in Microsoft Outlook Step 10

Step 3. Touch “Settings”

It's in the lower-left corner of the screen. After that, the Outlook settings menu will be displayed.

Add a Signature in Microsoft Outlook Step 11
Add a Signature in Microsoft Outlook Step 11

Step 4. Touch Signature

It's in the middle of the “Settings” page.

Add a Signature in Microsoft Outlook Step 12
Add a Signature in Microsoft Outlook Step 12

Step 5. Enter the new signature

Touch the current signature, then delete it and type in a new signature.

Add a Signature in Microsoft Outlook Step 13
Add a Signature in Microsoft Outlook Step 13

Step 6. Touch < (iPhone) or

(Android).

It's in the top-left corner of the screen. After that, the settings will be saved and you will be returned to the “Settings” page. Outlook messages sent via mobile devices will now have your signature at the bottom.

Method 3 of 3: Via Desktop Programs

Add a Signature in Microsoft Outlook Step 14
Add a Signature in Microsoft Outlook Step 14

Step 1. Open Outlook 2016

The program icon looks like a blue and white envelope with a white “O” on it.

Add a Signature in Microsoft Outlook Step 15
Add a Signature in Microsoft Outlook Step 15

Step 2. Click New Email

This option is at the far left of the toolbar Home ”.

Add a Signature in Microsoft Outlook Step 16
Add a Signature in Microsoft Outlook Step 16

Step 3. Click Signature

This drop-down box is in the “Include” option group on the toolbar “ Message ”.

Add a Signature in Microsoft Outlook Step 17
Add a Signature in Microsoft Outlook Step 17

Step 4. Click Signatures

This option is in the drop-down menu “ Signature ”.

Add a Signature in Microsoft Outlook Step 18
Add a Signature in Microsoft Outlook Step 18

Step 5. Click New

It's below the "Select signature to edit" text field, in the upper-left corner of the Signatures and Stationery window.

Add a Signature in Microsoft Outlook Step 19
Add a Signature in Microsoft Outlook Step 19

Step 6. Type in the name of the signature option and click OK

After that, the signature option will be named.

Add a Signature in Microsoft Outlook Step 20
Add a Signature in Microsoft Outlook Step 20

Step 7. Enter your name

Type a name into the " Edit signature " field at the top of the page.

Add a Signature in Microsoft Outlook Step 21
Add a Signature in Microsoft Outlook Step 21

Step 8. Enable adding signature for new messages

Click the " New messages: " drop-down box in the upper right corner of the Signatures and Stationery window, then click the name of the signature option. After this, the signature will automatically be added to the bottom of any new messages you send.

You can repeat this process for the " Replies/forwards: " drop-down box if you want to add a signature to every message sent, including replies or forwards

Add a Signature in Microsoft Outlook Step 22
Add a Signature in Microsoft Outlook Step 22

Step 9. Click OK

It's at the bottom of the window. After that, the signature will be saved and applied to subsequent messages that you send through the Outlook program.

Tips

Usually you don't need to add a signature to a reply or forward message

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