8 Ways to Reply to Emails

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8 Ways to Reply to Emails
8 Ways to Reply to Emails

Video: 8 Ways to Reply to Emails

Video: 8 Ways to Reply to Emails
Video: [4] Ways to Mark Email as Read/Unread in Outlook? 2024, November
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This wikiHow teaches you how to reply to an email (email or email) you receive. The steps listed in this article can be applied to all common email service providers, including Gmail, Yahoo, Outlook, and Apple Mail, either with a computer or a mobile device.

Step

Method 1 of 8: Reply to Gmail Emails on Computer

Reply to an Email Step 1
Reply to an Email Step 1

Step 1. Open the Gmail website

Go to https://www.gmail.com/ to open Gmail. If you are logged in to your Gmail account on your computer, this step will open your inbox.

If you're not logged into your Gmail account, you'll need to enter your email address and password before continuing to the next step

Reply to an Email Step 2
Reply to an Email Step 2

Step 2. Select the email

Click the email you want to reply to to open it.

Reply to an Email Step 3
Reply to an Email Step 3

Step 3. Click the arrow-shaped "Reply" (Reply) button

It's in the top right of the email. After clicking the button, a text field will appear on the screen. You can use it to write and send replies to people who email you.

If you want to reply to everyone's email, click the button to the right of the button Reply. After that, select the option Reply to everyone (Reply to all) in the drop-down menu.

Reply to an Email Step 4
Reply to an Email Step 4

Step 4. Write your reply

Type in the reply you want to send to the email sender.

Reply to an Email Step 5
Reply to an Email Step 5

Step 5. Click the Send button

This button is blue and is in the lower-left side of the text field. After clicking the button, the email will be sent.

Method 2 of 8: Replying to Gmail Emails on Mobile

Reply to an Email Step 6
Reply to an Email Step 6

Step 1. Open Gmail

Tap the Gmail app icon to open the inbox. This icon is shaped like a red "M" printed on an envelope.

If you're not logged into your Gmail account, you'll first need to enter your email address and password

Reply to an Email Step 7
Reply to an Email Step 7

Step 2. Select the email

Tap the email you want to reply to to open it.

Reply to an Email Step 8
Reply to an Email Step 8

Step 3. Move the screen down and tap the Reply button or Reply All (Reply all).

Both buttons are at the bottom of the page. Tap the button Reply will send a reply to the last person who emailed you, while selecting Reply all will send an email to everyone who is part of the email conversation.

You will not see the button Reply All if you send email with only one sender.

Reply to an Email Step 9
Reply to an Email Step 9

Step 4. Tap the top of the text field of the email

The email text field is below the subject field at the top of the screen. After tapping the email text field, the keyboard (keyboard) the phone will appear on the screen.

Reply to an Email Step 10
Reply to an Email Step 10

Step 5. Write your reply

Type the reply you want to send to the mailer.

Reply to an Email Step 11
Reply to an Email Step 11

Step 6. Tap on the arrow-shaped "Send" button

The button is shaped like a blue paper airplane. It's in the upper-right corner of the screen. After tapping the button, your reply will be sent.

Method 3 of 8: Replying to Yahoo Emails on Computer

Reply to an Email Step 12
Reply to an Email Step 12

Step 1. Open the Yahoo website

Visit https://www.yahoo.com/ to open the Yahoo home page.

Reply to an Email Step 13
Reply to an Email Step 13

Step 2. Click the Mail button

This button is shaped like an envelope and is at the top right of the screen.

Reply to an Email Step 14
Reply to an Email Step 14

Step 3. Enter your email address and password

To open your inbox, type in your Yahoo email address and click the button Continue (Next). After that, enter the password and click Sign in.

If you are already signed in to your Yahoo account, you can skip this step

Reply to an Email Step 15
Reply to an Email Step 15

Step 4. Select the email

Click the email you want to reply to to open it.

Reply to an Email Step 16
Reply to an Email Step 16

Step 5. Click the arrow-shaped "Reply" button

This button is a backward-facing arrow in the upper-left side of the email. After clicking the button, you will open a text field where you can write your reply.

If you want to reply to an email to everyone involved in the email conversation, click the double arrow button to the right of the "Reply" button

Reply to an Email Step 17
Reply to an Email Step 17

Step 6. Write your reply

Type in the reply you want to send to the email sender.

Reply to an Email Step 18
Reply to an Email Step 18

Step 7. Click the Submit button

It's blue and in the lower-left side of the text field. After clicking the button, an email will be sent to the intended person.

Method 4 of 8: Replying to Yahoo Emails on Mobile

Reply to an Email Step 19
Reply to an Email Step 19

Step 1. Open Yahoo Mail

To open your Yahoo inbox, tap the Yahoo Mail app icon that contains a white envelope and the text "YAHOO!" which is in front of a purple background.

If you're not logged into your Yahoo Mail account, you'll first need to enter your Yahoo email address and password

Reply to an Email Step 20
Reply to an Email Step 20

Step 2. Select the email

Tap the email you want to reply to to open it.

Reply to an Email Step 21
Reply to an Email Step 21

Step 3. Tap the arrow-shaped "Reply" button

This button is an arrow that faces back and is at the bottom of the screen. After tapping the button, a pop-up menu (small window containing certain information) will appear on the screen.

Reply to an Email Step 22
Reply to an Email Step 22

Step 4. Tap the Reply option or Reply to all.

Both of these options are in the pop-up menu. Tapping options Reply will send a reply to a sender, while selecting the option Reply to all will send an email to everyone who is part of the email conversation.

Reply to an Email Step 23
Reply to an Email Step 23

Step 5. Write your reply

Type in the reply you want to send to the email sender.

Reply to an Email Step 24
Reply to an Email Step 24

Step 6. Tap Send

It's in the upper-right corner of the screen. After tapping the button, an email will be sent to the intended person.

Method 5 of 8: Replying to Outlook Emails on a Computer

Reply to an Email Step 25
Reply to an Email Step 25

Step 1. Open the Outlook website

Visit https://www.outlook.com/ to open your Outlook mailbox if you are already signed in to the account.

If you are not logged into your Outlook account, click the button Sign In and enter your email address and password to continue.

Reply to an Email Step 26
Reply to an Email Step 26

Step 2. Select the email

Click the email you want to reply to. After that, the email will open on the right side of the Outlook page.

You may have to click the tab Other (Other) at the top of the inbox to find the desired email because Outlook opens tabs Priority (Focused) automatically.

Reply to an Email Step 27
Reply to an Email Step 27

Step 3. Click the Reply all button

It's in the upper-right corner of an open email. After that, the text field where you wrote the reply will appear on the screen.

  • If you want to reply to a message to the last person who emailed you, click the button

    Android7expandmore
    Android7expandmore

    to the right of the button Reply all. After that, click on options Reply.

Reply to an Email Step 28
Reply to an Email Step 28

Step 4. Write your reply

Type in the reply you want to send to the email sender.

Reply to an Email Step 29
Reply to an Email Step 29

Step 5. Click the Submit button

It's blue and in the lower-left side of the text field. After clicking the button, the email you have written will be sent.

Method 6 of 8: Reply to Outlook Emails on a Mobile Device

Reply to an Email Step 30
Reply to an Email Step 30

Step 1. Open the Outlook app

Tap the Outlook app icon, which looks like a white envelope in front of a dark blue background. This will open the Outlook inbox.

If you're not signed into your Outlook account, you'll need to enter your email address and password before continuing

Reply to an Email Step 31
Reply to an Email Step 31

Step 2. Select the email

Tap the email you want to reply to to open it.

You may have to tap the tab Other at the top of the screen to find the email you want to reply to.

Reply to an Email Step 32
Reply to an Email Step 32

Step 3. Tap the Reply button

It's at the bottom of the screen. After tapping the button, a text field will appear on the screen. You can use this text field to compose and email the last person who emailed you.

You can also reply to an email to everyone who is part of the email conversation by tapping the button which is at the top right of the email and then tapping Reply all.

Reply to an Email Step 33
Reply to an Email Step 33

Step 4. Write your reply

Type in a reply to the email you receive.

Reply to an Email Step 34
Reply to an Email Step 34

Step 5. Tap on the arrow-shaped "Send" button

This button is shaped like a paper airplane that is blue in color and is at the bottom right of the text field. After tapping the button, the email will be sent.

Method 7 of 8: Replying to Apple Mail on a Computer

Reply to an Email Step 35
Reply to an Email Step 35

Step 1. Open the iCloud website

Visit https://www.icloud.com/ to go to the iCloud sign-in page.

Reply to an Email Step 36
Reply to an Email Step 36

Step 2. Sign in to iCloud account

Enter your Apple ID email address and password. After that, click to open the iCloud dashboard.

If you're already signed into your iCloud account in your browser, you don't need to do this step

Reply to an Email Step 37
Reply to an Email Step 37

Step 3. Click the Mail button

This button is a blue icon containing a white envelope. After clicking the button, your iCloud inbox will open.

Reply to an Email Step 38
Reply to an Email Step 38

Step 4. Select the email

Click the email you want to reply to. After that, the email will open on the right side of the iCloud window.

Reply to an Email Step 39
Reply to an Email Step 39

Step 5. Click the arrow-shaped "Reply" button

It's at the top-right of the email you've opened. After clicking the button, a drop-down menu will appear on the screen.

Reply to an Email Step 40
Reply to an Email Step 40

Step 6. Click Reply or Reply all.

Both of these options can be found in the drop-down menu. Tapping options Reply will send a reply to a sender, while selecting the option Reply to all will send an email to everyone who is part of the email conversation. The text field where you write the message will appear on the screen.

Reply to an Email Step 41
Reply to an Email Step 41

Step 7. Write your reply

Type in the reply you want to send to the email sender.

Reply to an Email Step 42
Reply to an Email Step 42

Step 8. Click the Submit button

It's in the upper-right side of the email window. After clicking the button, the email you have written will be sent.

Method 8 of 8: Reply to Apple Mail on iPhone

Reply to an Email Step 43
Reply to an Email Step 43

Step 1. Open Apple Mail

Tap the Apple Mail icon, which looks like a white envelope in front of a light blue background. This will open the Apple Mail app.

Reply to an Email Step 44
Reply to an Email Step 44

Step 2. Tap Mailbox

It's at the top of the screen. After tapping this button, the inbox will open.

  • If Apple Mail opens the mailbox page automatically, skip this step.
  • If you have multiple email providers installed in the Apple Mail app, you may need to tap the arrow-shaped "Back" button in the upper-left corner of the screen and select the email service that contains the email you want.
Reply to an Email Step 45
Reply to an Email Step 45

Step 3. Select the email

Tap the email you want to reply to to open it.

Reply to an Email Step 46
Reply to an Email Step 46

Step 4. Tap the arrow-shaped "Reply" button

This button is an arrow that faces back and is at the bottom of the screen. After tapping the button, a pop-up menu will appear on the screen.

Reply to an Email Step 47
Reply to an Email Step 47

Step 5. Tap the Reply button or Reply All.

Both of these options are in the pop-up menu. Tapping options Reply will send a reply to a sender, while selecting the option Reply All will send an email to everyone who is part of the email conversation.

Reply to an Email Step 48
Reply to an Email Step 48

Step 6. Write your reply

Type in a reply to the email you receive.

Reply to an Email Step 49
Reply to an Email Step 49

Step 7. Tap Send

It's in the upper-right corner of the screen. After tapping the button, your reply will be sent.

Tips

On most e-mail service providers' websites and applications, there is a bar at the top of the e-mail that lists the addresses of the recipients. You can tap or click on this bar to select the desired recipient of the email. This way, you can delete a specific email recipient after selecting Reply all.

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