Writing a proposal to management can be done when you want to propose improvements to work procedures, suggest ways to save, provide information about profit opportunities, or suggest changes. If you want to write a proposal for company management, take the time to gather the necessary information. Discuss ideas with coworkers to find out what they think, and deal with management shrewdly.
Step
Method 1 of 2: Designing a Proposal
Step 1. Define the idea or issue to be addressed in the proposal, such as improving workflow or reducing costs
Generally, you can visualize ideas clearly. However, if you want to solve a problem or make a proposal for something important, pay close attention to everything related.
Step 2. Do your research, and check the current situation before writing a proposal
Discuss with relevant parties, such as co-workers, managers or customers. Look for information about competitors, and see how they work.
For example, if you think that the catering service in the office needs to be changed, talk to the kitchen staff first. Have they worked elsewhere, with different catering providers? What do your coworkers think? It could be that your dissatisfaction is not a quality problem, but just a matter of taste
Step 3. Write a description of the problem
Begin the proposal by explaining the current conditions. Include all relevant facts, such as perpetrator, date and location. When writing an opening proposal, don't make judgments. Explain the conditions according to reality.
For example, "PT Sukses Maju has used Mrs. Nyengir's catering services for 7 years. However, the main menu available is gradually decreasing, from five menus to two. The availability of vegetarian menus is also affected. In fact, on certain days, vegetarian menus are not available. available."
Step 4. After describing the problem, write down the solution you want to propose and the steps to implement it
Start by writing the gist of the solution, and describe what you found based on your observations.
For example, "In my opinion, PT Sukses Maju should look for a new catering provider. PT Fast Bangkrut uses several other catering services. Catering Mrs. Sisca Soewitomo and Mr. Rudi Chaeruddin provide more menus at competitive prices. In addition, because catering Mr. Rudi Chaeruddin provides menus vegetarian, vegan, and gluten-free every day, the catering is more in line with the needs of the company. Catering for Mrs. Sisca Soewitomo can also be glimpsed, although the vegetarian menu at the caterer is not as varied as that of Mr. Rudi Chaeruddin's caterer. According to a 2011 employee survey, 40% of employees of PT Sukses Maju are vegetarian, 10% are vegan, and 2% must eat a gluten-free diet."
Step 5. Create an implementation plan
Explain each step to be taken, and the time and cost involved. Write down what you know and what you still have to learn. Consider writing the steps in the form of a list, then explaining them in detail. Don't exaggerate the changes. However, don't forget to explain the possible results of these changes.
For example, "To use another catering service, the company needs to: 1. Terminate the contract with Mrs. Nyengir. 2. Ask the caterer Mrs. Sisca Soewitomo and Mr. Rudi Chaeruddin to do a taste test. 3. Choose one of the caterers. 4. Sign a contract with the chosen caterer. The catering fees required are not much different from the catering fees of Mrs. Nyengir. As long as the company fulfills its contractual obligations with Mrs. Nyengir, the company will not be penalized. In addition, if employees prefer the food offered, they will be more satisfied with the working conditions."
Step 6. Write down any possible resistance to your plan
Will your plan be rejected by some employees? In this case, some employees may like the taste of Mrs. Nyengir's cooking. Or, if you propose a product idea, can you convince the relevant agency officials that the new product is safe to use? Write down steps you can take to convince others of your project.
Step 7. After writing the steps, write down the required materials or human resources, if any
Also, write down the time it will take to implement the changes, because time is money. Make a simple checklist. In the case of the example above, you might create a list as follows:
Resources needed: sub-committee for catering evaluation (4 people from different sections), 2 hours for taste testing, and 3 hours for report writing
Step 8. Conclude the proposal by rewriting the changes you want to make and their main benefits
Rewrite your three main points, then make a closing sentence. Think of the end of the proposal as an executive summary. For example:
- "As previously explained, Mrs Nyengir's catering has been gradually reducing the main menu available for 7 years. Catering Mrs. Sisca Soewitomo and Mr. Rudi Chaeruddin offer a more diverse menu at competitive prices. Therefore, I suggest PT Sukses Maju to do this. taste test and select a new caterer for the company. With this new caterer, employee satisfaction is expected to increase, and employees will be more likely to stay."
- State the quantitative or financial benefits of the change, if any.
- Explain the qualitative advantages of change. Sometimes, the benefits of change cannot be measured by numbers or facts. If your proposed change is related to employee happiness, explain it. Qualitative change can be as valuable as quantitative change.
Method 2 of 2: Sharing the Proposal
Step 1. Have a coworker read and provide feedback on your proposal
He may or may not agree with your proposed changes. If he doesn't agree, consider why. If the reasons are valid and affect your proposal, be prepared to revise it. You can also add your partner's disagreement in the "Disagreement" column, if you understand the thought but disagree.
Step 2. After creating a proposal and asking colleagues for feedback, review the flow, grammar, accuracy, and word count of the proposal
Do not make a proposal that is too long so that your proposal will be noticed by the manager. Make a proposal 1-2 pages long if possible.
Step 3. Once the proposal is ready, know who it should be submitted to, and then send the proposal
In some companies, the decision makers are clear, but others have a more fluid structure that makes it difficult to know who to contact. Look at the background of the company to find out who you should send a proposal to.
