This wikiHow teaches you how to turn an email message into a PDF file on a Windows or MacOS computer.
Step
Method 1 of 5: On Gmail
Step 1. Go to https://mail.google.com in a web browser
The Gmail website will open. If you don't see your inbox, you'll need to sign in to your account first.
Step 2. Click the message you want to save as a PDF file
After that, the message will be opened.
Step 3. Click the down arrow button
It's in the upper-right corner of the message, right next to the left arrow.
Step 4. Click Print
The Gmail printing window will appear.
Step 5. Click Change
It's under Printer Options, in the left column of the window.
Step 6. Click Save as PDF
Step 7. Click Save
The email message will now be downloaded to your computer as a PDF file.
Method 2 of 5: On Outlook.com
Step 1. Go to https://www.outlook.com through a web browser
If your inbox doesn't appear right away, sign in to your account first.
Step 2. Click the message you want to save
The message will open in the right pane.
Step 3. Click the down arrow
It's an arrow to the right of the “Reply” button in the upper-right corner of the message.
Step 4. Click Print
It's at the bottom of the menu. A preview of the message will be displayed.
Step 5. Click Print
The link with the small printer icon is in the upper-left corner of the preview window. The “Print” dialog box from the computer will open, with the display depending on the computer and printer being used.
Step 6. Select Print to PDF as the printer option
This option may also be labeled “ Export as PDF " or " Microsoft Print to PDF ” on multiple computers.
Step 7. Click OK or Save.
The email will then be downloaded to your computer as a PDF file.
Method 3 of 5: Using Microsoft Outlook on a Windows or macOS Computer
Step 1. Open Microsoft Outlook
This application is stored in the "Microsoft Office" section of the " All Apps ” in the “Start” menu (Windows) or folder “ Applications ” (macOS).
Step 2. Click the email you want to save
The message will open in the right pane.
Step 3. Click the File menu
It's in the top-left corner of the window.
Step 4. Click Print
This option is in the left column.
Step 5. Select Print to PDF from the “Printer” menu
This option may be labeled “ Export as PDF " or " Save as PDF ” on multiple computers.
Step 6. Click Print
The save window will open.
Step 7. Select the folder where you want to save the e-mail PDF file
Step 8. Name the file and click Save
The email will now be saved as a PDF file in the selected folder.
Method 4 of 5: Using the Mail App on a Mac Komputer
Step 1. Open the Mail app
This app icon looks like a postage stamp with an eagle inside. Usually, you can find this icon in the Dock and Launchpad.
Step 2. Click the message you want to save as a PDF file
The message will be displayed in the right pane.
Step 3. Click the File menu
It's in the menu bar in the top-left corner of the screen.
Step 4. Click Export as PDF…
Step 5. Select a file storage location
Step 6. Click Save
The PDF file will be saved to the selected folder.
Method 5 of 5: Using Yahoo! Mail
Step 1. Visit https://mail.yahoo.com via a web browser
Type in your account login details at this point if you are not already logged into your account.
Step 2. Click the message you want to save
The message will open in the right pane.
Step 3. Click the printer icon
It's in the upper-right corner of the message. A printed version of the message will open in a smaller window.
Step 4. Click the print icon on the message in the small window
The printing dialog box from the computer will open.
Step 5. Select Print to PDF as the printer
This option may be labeled “ Export as PDF ”, “ Save as PDF ", or " Microsoft Print to PDF ” on multiple computers.
You may need to click the “Change” button to change the printer options
Step 6. Click Save or Print.
The available options will depend on the computer you are using.
Step 7. Select the folder to save the PDF file
Step 8. Name the file and click Save
The message will be saved as a PDF file in the selected folder.
