This wikiHow teaches you how to turn an email message into a PDF file on a Windows or MacOS computer.
Step
Method 1 of 5: On Gmail
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Step 1. Go to https://mail.google.com in a web browser
The Gmail website will open. If you don't see your inbox, you'll need to sign in to your account first.
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Step 2. Click the message you want to save as a PDF file
After that, the message will be opened.
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Step 3. Click the down arrow button
It's in the upper-right corner of the message, right next to the left arrow.
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Step 4. Click Print
The Gmail printing window will appear.
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Step 5. Click Change
It's under Printer Options, in the left column of the window.
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Step 6. Click Save as PDF
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Step 7. Click Save
The email message will now be downloaded to your computer as a PDF file.
Method 2 of 5: On Outlook.com
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Step 1. Go to https://www.outlook.com through a web browser
If your inbox doesn't appear right away, sign in to your account first.
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Step 2. Click the message you want to save
The message will open in the right pane.
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Step 3. Click the down arrow
It's an arrow to the right of the “Reply” button in the upper-right corner of the message.
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Step 4. Click Print
It's at the bottom of the menu. A preview of the message will be displayed.
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Step 5. Click Print
The link with the small printer icon is in the upper-left corner of the preview window. The “Print” dialog box from the computer will open, with the display depending on the computer and printer being used.
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Step 6. Select Print to PDF as the printer option
This option may also be labeled “ Export as PDF " or " Microsoft Print to PDF ” on multiple computers.
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Step 7. Click OK or Save.
The email will then be downloaded to your computer as a PDF file.
Method 3 of 5: Using Microsoft Outlook on a Windows or macOS Computer
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Step 1. Open Microsoft Outlook
This application is stored in the "Microsoft Office" section of the " All Apps ” in the “Start” menu (Windows) or folder “ Applications ” (macOS).
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Step 2. Click the email you want to save
The message will open in the right pane.
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Step 3. Click the File menu
It's in the top-left corner of the window.
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Step 4. Click Print
This option is in the left column.
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Step 5. Select Print to PDF from the “Printer” menu
This option may be labeled “ Export as PDF " or " Save as PDF ” on multiple computers.
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Step 6. Click Print
The save window will open.
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Step 7. Select the folder where you want to save the e-mail PDF file
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Step 8. Name the file and click Save
The email will now be saved as a PDF file in the selected folder.
Method 4 of 5: Using the Mail App on a Mac Komputer
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Step 1. Open the Mail app
This app icon looks like a postage stamp with an eagle inside. Usually, you can find this icon in the Dock and Launchpad.
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Step 2. Click the message you want to save as a PDF file
The message will be displayed in the right pane.
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Step 3. Click the File menu
It's in the menu bar in the top-left corner of the screen.
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Step 4. Click Export as PDF…
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Step 5. Select a file storage location
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Step 6. Click Save
The PDF file will be saved to the selected folder.
Method 5 of 5: Using Yahoo! Mail
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Step 1. Visit https://mail.yahoo.com via a web browser
Type in your account login details at this point if you are not already logged into your account.
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Step 2. Click the message you want to save
The message will open in the right pane.
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Step 3. Click the printer icon
It's in the upper-right corner of the message. A printed version of the message will open in a smaller window.
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Step 4. Click the print icon on the message in the small window
The printing dialog box from the computer will open.
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Step 5. Select Print to PDF as the printer
This option may be labeled “ Export as PDF ”, “ Save as PDF ", or " Microsoft Print to PDF ” on multiple computers.
You may need to click the “Change” button to change the printer options
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Step 6. Click Save or Print.
The available options will depend on the computer you are using.
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Step 7. Select the folder to save the PDF file
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Step 8. Name the file and click Save
The message will be saved as a PDF file in the selected folder.