A cover letter is a cover letter for applying for a job that contains a short narrative about yourself and your work. Your cover letter should be brief and individualized so you can build a connection between you and the company and job you want. The way you write a cover letter depends on your communication style, for example, the writing style of a formal email is certainly much different from the writing style of a regular letter.
Step
Method 1 of 3: Creating a Traditional Cover Letter (By Post)
Step 1. Make sure that you are asked to send your cover letter by post
Since most job vacancies are now advertised online, most cover letters are sent by email. If you are asked to apply for a job by mail, the company asking for this usually tends to be more conventional or the job position offered by the company is a high position.
Step 2. Write your cover letter on professional letterhead (if you have one)
If you don't have letterhead, it's okay not to follow this step. If you are currently working as a consultant or if you are making an offer for an employment contract, you must have letterhead.
Step 3. Write the date you wrote your cover letter at the top right or top left of the page
Step 4. Also include the company department name and company address
The writing must follow the standard format of an official letter.
Step 5. Look for information in advance about the person who will read your cover letter
Before you write “To Dear. Personnel Manager:”, first look at emails, company websites, and job vacancies to check the name of the person in charge of the hiring process.
- Your attention to detail and the individual impression you give to a greeting can make a big difference among hundreds of cover letters that read “To Stakeholders:”
- If you can't find the name of the person in charge of the hiring process, just write “Dear. Head of Department…” with the name of the department according to the position you are applying for.
- If you can't find the name of the department, you can write “Dear. Director” or “To Dear. Personnel manager".
- Use LinkedIn to find the name of the personnel manager.
Step 6. Mention the name of the staff who provided you with recommendations or information about job openings in the opening sentence
An opening sentence like this is a good opening sentence to apply to all cover letters because it can build a connection between you and the company.
- For example: “I wrote a job application letter to this company on the recommendation given by Mr.xxx regarding the general manager position at EnviroRent.”
- If you don't know any of the staff at the company you're looking for, do some research so you can come up with a different (typical) opening sentence compared to the others. The next option you can choose is to write about your admiration for a recent lecture/lecture the company gave, the work or initiative the company did that attracted you.
- If you have an active alumni association, use the association to find connections with someone and ask college acquaintances for references.
Step 7. Write your cover letter using the standard 4 paragraph format
After you have written the opening sentences, then write a summary of your career history in 1 or 2 sentences. Then write down the achievements you have achieved in the next paragraph and followed by a paragraph explaining how you can later be contacted.
Step 8. End with “Sincerely” before you sign
Also include contact information under your signature.
Method 2 of 3: Creating an Email Application
Step 1. Underline each word that might be a keyword in a job description
You can also write down other keywords that you can use to apply for a job position. Large companies usually use a keyword crawler (a program that allows them to perform a quick search of all internet pages for the data they are looking for) to sort through hundreds of thousands of CVs, so make sure you include a few terms that are directly related to the job position you are looking for. apply.
But make sure you don't just copy keywords directly from the job description. Always come up with concepts using your own words
Step 2. Fill in the subject line of your email
Describe you and the job.
- Example: “A high performing Sales Manager is seeking the position of General Manager.”
- If you don't feel comfortable describing yourself, you can fill it with a job position instead.
Step 3. Skip writing the date and company address
You can immediately start the letter with a greeting.
Step 4. Write “Dear” and the name of the personnel manager, followed by a comma
Take the time to look up information about the person in question on job vacancies, company websites or on LinkedIn.
- Use the word Mr/Mrs if you are unsure of your gender or marital status. If in doubt, you can only include the full name of the person concerned.
- If you can't find the person's name, you can write the name of the department or else just write “Dear. Personnel manager."
Step 5. Begin your first paragraph by mentioning the name of the person who gave you information about the job vacancy in the company
Just like a formal cover letter, if you don't have any connections, you can give reasons why you're interested in working for the company.
Step 6. In the second paragraph, summarize your career history
Then followed by the achievements you've achieved. Only include a list of achievements that are directly related to the content of the cover letter and the job position you are applying for.
Step 7. End the cover letter with a sentence that tells you when you can be contacted
Then write “Sincerely” and followed by your full name.
Make sure the contact information is listed below the signature
Step 8. Attach your CV
To avoid causing the problem of accidentally pressing the "Send" button, finish, correct, and first fill in the subject line of the email, before you type the personnel manager's email address in the To line.
Step 9. Email your cover letter via a professional email and not a personal one
You can choose Gmail over Hotmail or Yahoo. But if you're sending email from a personal site or from Outlook it's definitely better.
Method 3 of 3: Tips for Writing a General Cover Letter
Step 1. Remember that the bigger the company, the shorter your cover letter will be
If they don't ask you to include specific information on the cover letter, you can shorten the cover letter from 4 paragraphs to just 2 paragraphs to increase the chances of your cover letter being read by the person concerned.
Step 2. Check your cover letter at least 5 times
Ask someone to also check it out before you send out your cover letter. Don't rely on the word-spelling feature in word-processing software or programs that come with e-mail.
Step 3. Write a draft of your cover letter using a Rich Text Format (RTF) program, such as Text Edit or Notepad
The Word program will help you format the text, so the text won't change when you copy it to your email program.
If you choose to simply cut and paste (cut and paste), the copy will also look like you've cut and then copied from other text (as in job information, for example). Text color, typeface, and font slope may appear differently in different programs
Step 4. Imitate the writing style of the job posting information you read
If the writing style is pleasant, you can make the tone of your cover letter more pleasant. Always be careful with writing a cover letter formally rather than informally.
Step 5. Read and reread the job posting information to check if it mentions specific cover letter instructions
Employers always convey the general rules for writing a cover letter.
Step 6. Give space between paragraphs and not make paragraphs (set paragraphs to be indented)
Step 7. Don't forget to attach your CV
Necessary things
- highlighter
- CV
