Tired of always typing your name at the end of every email you send? Want to make your emails look more professional, with a link to your website and company logo? Gmail allows you to quickly add a custom signature to every email you send. You can add links, images and completely change the text format. See Step 1 below to learn how.
Step
Method 1 of 2: Adding a Basic Signature
Step 1. Open Gmail
Make sure you're signed in with the email address you want to sign.
Step 2. Open the Settings menu
Click the gear icon in the upper-right corner of the window, and select Settings from the menu that appears.
Step 3. Look for the Signature section
Scroll down the Settings menu until you find the Signature section. You will see a text box as well as a drop-down menu with your email address.
Step 4. Type in your signature
You can type anything you want into the signature box, and use the text formatting tool to give your signature a special look. A signature generally includes your name, place of work and title, as well as your contact information.
You can change the font, color, thickness, and more using the text formatting tool. Signatures should be easy to read and professional. A distracting signature will make you appear less professional in the eyes of the recipient
Step 5. Add a link to your signature
If you have a website that you want to link to in your signature, you can add it by clicking the Link button above the signature text box. Shaped like a chain.
Clicking the Link button will open a new window. You can enter the text to display for the link, as well as its actual address. You can also provide a link to another email address
Step 6. Add different signatures for different addresses
If you have multiple email addresses associated with your Gmail account, you can create a different signature for each email. Click the drop-down menu above the signature text box to select which email address you want to sign.
Step 7. Choose where you want to display the signature
Place a check mark under the signature text box so that your signature appears before the reply quote. If you leave it unchecked, the signature will appear below the message, below the message excerpt.
Method 2 of 2: Adding Images to Your Signature
Step 1. Upload your image to an image hosting service
If you want to include an image in your signature, the image needs to be available online in order to be linked. You cannot upload images directly from your computer to Gmail for use in signatures.
You can upload images to a variety of different services, including Photobucket, Blogger, Google Sites, Google+, or other image hosting services
Step 2. Copy the image URL
After the image is uploaded, you need to copy the URL address of the image. Depending on what image hosting site you are using, you may be given a URL after the image is uploaded. Otherwise, you can right-click on the image and click "Copy image URL".
The image URL should end with the image file type, such as ".jpg" or ".png"
Step 3. Add images
Click the "Insert Image" button above the signature text box and a new window will open. Paste the image URL into the box in the new window. If you paste the right URL, you should be able to see a preview of the image appear below the box. If no preview appears, it's likely that you didn't copy the correct URL.
Step 4. Adjust the image size
If you're using a large image, it's likely to take up too much space in your signature. After adding the image, click on the signature text box to open the size options. At the bottom of the image, you can select "Small", "Medium", "Large", and "Original Size". Choose a size that allows you to view the image without taking up too much space on your hand.
Since the image is linked and isn't actually included in the email, you don't have to worry about uploading it every time you email
Step 5. Save the signature
Once you are satisfied with how the signature looks, save your changes by clicking the Save Changes button at the bottom of the Settings menu. Your email now has a new signature at the bottom.
