How to Add Graphics to Microsoft Word: 11 Steps

Table of contents:

How to Add Graphics to Microsoft Word: 11 Steps
How to Add Graphics to Microsoft Word: 11 Steps

Video: How to Add Graphics to Microsoft Word: 11 Steps

Video: How to Add Graphics to Microsoft Word: 11 Steps
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This wikiHow teaches you how to add a data graph to a Microsoft Word document.

Step

Method 1 of 2: Inserting Data Charts

Add a Graph to Microsoft Word Step 1
Add a Graph to Microsoft Word Step 1

Step 1. Open a Word document

Double-click the document you want to open, or start Microsoft Word and select your document from the Recent section.

If you want to create a new document, open Word and click Blank document

Add a Graph to Microsoft Word Step 2
Add a Graph to Microsoft Word Step 2

Step 2. Click the graphics location in the document

After clicking, you will see a blinking cursor in that place. Your graphic will appear where you clicked.

For example, click a section below a paragraph or text to insert a graphic

Add a Graph to Microsoft Word Step 3
Add a Graph to Microsoft Word Step 3

Step 3. Click the Insert tab at the top of the Word window, to the right of the Home tab

Add a Graph to Microsoft Word Step 4
Add a Graph to Microsoft Word Step 4

Step 4. Click the colorful bar icon to access the Chart options

This option is at the bottom right of the Insert tab.

Add a Graph to Microsoft Word Step 5
Add a Graph to Microsoft Word Step 5

Step 5. Click the chart format that appears on the left of the Chart window

  • Some of the commonly used chart formats include >Line, Column, and Pie.
  • You can set the chart format by clicking the display options at the top of the format window.
Add a Graph to Microsoft Word Step 6
Add a Graph to Microsoft Word Step 6

Step 6. Click OK to insert the graphic in the document

After clicking OK, you will see a small Excel window with the cells in it. Enter data for your chart in this window

Method 2 of 2: Adding Data to the Graph

Add a Graph to Microsoft Word Step 7
Add a Graph to Microsoft Word Step 7

Step 1. Click a cell in the Excel window to select it

Once selected, you can add data points to that cell.

  • The values in column A represent point X on the graph.
  • The value in line "1" represents a different line or bar on the chart. For example, "B1" is a separate line or bar, as is "C1" and so on.
  • Numeric values outside of column "A" or row "1" represent different data points at point Y.
  • Values written in Excel cells can be replaced according to the data you have.
Add a Graph to Microsoft Word Step 8
Add a Graph to Microsoft Word Step 8

Step 2. Enter a number or name

Add a Graph to Microsoft Word Step 9
Add a Graph to Microsoft Word Step 9

Step 3. Press Enter or Return to enter data and move to another cell.

Add a Graph to Microsoft Word Step 10
Add a Graph to Microsoft Word Step 10

Step 4. Repeat this step to enter all data

As you enter data, the graph changes shape to display it.

Add a Graph to Microsoft Word Step 11
Add a Graph to Microsoft Word Step 11

Step 5. Click the X in the upper right corner of the Excel window to close the window and save changes to the chart

You can reopen the Excel window at any time by clicking on the chart

Tips

If you're using Word 2010 and below, the Excel window will appear outside of Word, just like a new Excel document

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