Have you ever written a formal application letter before? Formal application letters are usually made for various reasons, such as to collect debts, ask for help, or ask someone else to do something specific. Ideally, the application letter should be no more than one page long. In other words, your request must be conveyed in a straightforward, clear, confident, and straightforward manner, ending with the right sentence. So, what is the right sentence to close a letter of application? In general, the closing sentence of the letter is very dependent on the purpose of the letter and the identity of the recipient of the letter. For example, if the letter is addressed to someone you know personally, feel free to end it with a more casual tone. Meanwhile, if the letter is written with a business purpose, make sure you end it with a more formal tone.
Step
Method 1 of 2: Ending the Personal Application
Step 1. Use a polite language style
In a personal application letter, it is generally necessary for the letter writer to first provide the reasons behind their application, then convey the application in a straightforward, clear, and specific manner. Don't forget to use a polite and less demanding city choice, such as "Would you like" or "Would you like to" so that the recipient of the letter does not feel burdened by your request.
For example, you might write, "Would you mind accompanying my sister to a charity event so she doesn't have to go out alone?"
Step 2. Present your follow-up request in a new paragraph
If you need to receive a reply at a certain time, or if the recipient needs to do something else related to the request, please include it in a separate paragraph. Thus, the recipient of the letter will know that the follow-up application is secondary, but is still related to the main application.
Still with the same example, you could include a follow-up request such as, "We'd really appreciate it if you'd pick her up at home to go to a charity event and drive her back home afterwards."
Step 3. Thank the recipient for considering the request
After your request has been submitted, include a short statement thanking the recipient of the letter. If you want, also convey how important and meaningful their help is to you.
For example, you could include something like, “Thank you very much for being willing to help us. Your help will be very useful for my sister who is eager to attend the charity event."
Step 4. Include any additional information the recipient may need to know
If your request needs to be made in a specific way, or at a specific date and time, please include it after thanking you. In addition, you can also include contact information, just in case the recipient of the letter wants to contact you first.
For example, you might write, “For your information, my sister needs to meet with the organizers before the event starts. That's why, he needs to arrive at the event location at least an hour in advance."
Tip:
After including the additional information, don't forget to say thank you again. By doing so, the recipient of the letter will not feel burdened by the request, or even feel his kindness is being taken advantage of by you.
Step 5. Include a closing greeting before writing your name at the end of the letter
A simple closing greeting such as “Salam” is appropriate to include at the end of a personal application letter. If you and the recipient of the letter are closer or closer, please use a warmer tone of closing greeting, such as "Greetings" or "Always love."
Add a comma after the closing salutation, then leave two blank lines for your signature. After the two blank lines, include your full name
Method 2 of 2: Ending Business Applications
Step 1. Specify your application in the body of the letter
When writing a formal application letter for business, professional, and academic purposes, remember to include the purpose of the letter from the start. If possible, make your request specifically in the first sentence of the letter, rather than at the end.
Since your request was explained at the beginning of the letter, there is no need to repeat it at the end of the letter
Step 2. Thank the recipient for the time and attention the recipient has given
In a new paragraph, write a short sentence thanking the recipient for taking their valuable time to read and consider your request. Make sure he knows that you appreciate his willingness.
For example, you might include something like, “Thank you for taking the time to consider my application. I really appreciate it."
Tip:
After thanking the recipient for their time and attention, you may also add an apology such as, "Sorry for the inconvenience caused," if necessary.
Step 3. Provide the deadline that the recipient needs to know
If you need to receive a reply to the letter by a certain time, don't forget to provide the recipient with the date and time. In some cases, you may need to provide a brief reason for the importance of setting the deadline.
For example, you might include something like, “Sorry for the suddenness, but I need your answer before Monday, April 22, because I already booked my plane ticket that day, and will only be returning to (name of your city) 2 weeks. after that."
Step 4. Provide contact information so the recipient can contact you if they have any questions
Help the recipient of the letter to contact you easily and quickly, especially if you need an answer in the near future. The trick, just include contact information that he can easily contact during working hours.
For example, you might write, “If you have any questions, please call me at the office number: 222-123-4567.”
Step 5. End the letter with a formal and polite closing greeting
Some examples of closing greetings that you can include in a formal business application letter are "Sincerely" or "Greetings". After the closing greeting, don't forget to add a comma, then leave two blank lines for your signature. After the two blank lines, include your full name.
If you need additional information, such as a specific job title or identification number, please add it just below your full name
Tips
- Don't forget to edit the letter before printing and signing it. Remember, the slightest mistake can damage your credibility and run the risk of your request not being fulfilled by the recipient of the letter.
- Keep a copy of the letter in your personal file, at least until your application has been fulfilled.
- If you plan to send a letter via the internet instead of the postal service, the format used is actually the same. At the end of the letter, leave space for the signature even if it is later emptied, unless you have a digital signature that you can attach.
