It feels like the time has come for you to make a change, whether through a new career or simply a new challenge. The procedure for resigning is quite simple: give notice, preferably in advance. However, if you don't want to end an irreparable relationship in the future and create barriers to future opportunities, you must act with caution and tact. Resigning is easy, but resigning in a respectful manner is not. This article is about how to get someone to resign as best they can without leaving any problems behind.
Step
Method 1 of 3: Choosing the Right Time to Resign
Step 1. Try to leave a good impression
Some people resign when they feel tired and can't do their job anymore. This feeling of tiredness often reduces productivity. While this is an understandable feeling, you should do everything you can to try to do as much of the final project as possible. You want a recommendation from your boss later (or you might work with him again). The best thing is that you can be remembered as a hard worker who puts everything into his work.
Identify any types of benefits that are eligible for you. If you are about to be laid off, you may receive severance pay or the option to take out an unemployment benefit (a benefit provided by countries such as the United States). This is especially useful if you haven't found a new job yet. Resigning from a job position will cost you nothing. You may be better off receiving these benefits while looking for another job
Step 2. Plan to provide notifications
If you want to resign on good terms and possible, don't let your boss struggle and struggle to fill your position. Give at least two weeks' notice (or the minimum notice period specified in the employment contract if applicable) so that your employer can prepare another employee to take your place or have time to arrange for an employee replacement.
Even if your employment contract does not specify a time for notice of resignation, you should provide about 2-3 weeks' notice as a courtesy to your employer. If it's less than two weeks, your employer may not have an adequate replacement. If it's been more than three weeks your boss will wonder why you're still in the office
Step 3. Keep your resignation a secret
If you've made a decision, don't tell the rest of the office until it's received by your supervisor. Think ahead, like a general, and know that knowledge is power.
- Give your boss or supervisor time to digest and process the information. If the company makes an attractive counteroffer, it would be ridiculous to tell your co-workers your plans.
- Find out how your resignation should be communicated to other employees once you've spoken to your boss. Your boss may send a company-wide email or he may ask you to send a personal notification. Don't tell anyone about your resignation until you've discussed these details with your boss.
Step 4. Finish the unfinished work
This is a good and wise thing to do. Your boss and co-workers will appreciate it. Complete the work you handle and prepare a guide for the person who will fill your position. Consider creating files outlining long-term projects and other important things you're working on that your successor may need to know. Make sure all files are stored in order, labeled, and easy to find. You definitely don't want a confused coworker to call you after you leave the company because they can't find one of the files.
This step is especially important if you work in a team. After you've given two weeks' notice, discuss with your team who will perform certain tasks until a replacement is available for you
Method 2 of 3: Writing a Resignation Letter
Step 1. Know what not to include in a resignation letter
Don't write anything rude, insulting, or cruel. You may still be in touch with your boss in the future (you may work with him again) so it's better to write something respectful in the letter. Because if you don't, your short, bad words will come back to haunt you.
Examples that should not be written: “Pak Andri: I quit my job. I hate working here. You are an annoying and stupid person. You also owe me IDR 3,000,000 for holidays and sick leave. You're sickening. -Bobby."
Step 2. Write a good resignation letter
There are several details that can tell the difference between a good letter and an extraordinary letter. Follow the guidelines listed below for your letter.
A standard resignation letter is something like this: “Dear Mr. Spacely: It is an honor for me to work at Spacely Sprockets, Inc. This letter is a notification that I will be resigning to accept a new position in another company as of [date which falls AT LEAST two weeks from the date of your talk and letter writing]. Please accept my gratitude for the working relationship that exists between us and my best regards to you and the entire staff of the company. Sincerely, George Jetson."
Step 3. Be friendly and respectful
If you are on good terms with your boss and are allowed to use his first name, include that first name in the letter. No need to be rigid if you and your boss call each other names. Using a first name will make the letter sound friendly and may reduce tension.
Step 4. Explain that your resignation is permanent
Occasionally, the company will offer a counteroffer to a resigning employee. If you believe you want to leave the company, make sure you provide the right explanation.
Write something like “I am resigning as [your position] effective on [the last date you plan to be in office.]”
Step 5. Show your appreciation for working for the company
Even if you hate your job, try to find something praiseworthy to say. Something like “I feel like I've learned something big about the art gallery world” is a compliment (even if you mean, I've learned a lot about the art gallery world and I would never want to be in this field again.)
Step 6. Remind yourself of your accomplishments
Don't brag, but mention some projects you've worked on and how you feel proud. This is important because your resignation letter will be forgotten along with any negative remarks that your employer may have put on your file. Mentioning your accomplishments will help you when applying for jobs that fall under the same human resources department, as your files will be accessed and your achievements will be one of the things that gets noticed.
Step 7. End with warm closing words
Say that you are grateful to have the opportunity to work at this company and that you sincerely appreciate the people who work here (including your boss).
Say something like “I would never have been able to pursue my dream of becoming a multi-work author without the insights I achieved in the publishing industry by working for this amazing company.” You can thank your boss in person and add the names of people you particularly appreciate
Step 8. Bring your resignation letter with you when discussing it with your boss
You should not send via email, as this is considered very unprofessional. Print out the letter and give it to your boss when you meet with him or her to discuss your resignation.
Method 3 of 3: Meeting the Boss
Step 1. Ask your boss to meet and discuss this important matter
It's a good idea to go to your boss and ask for a moment of time. Appreciate the fact that your boss has work to do and may not be able to ignore everything at a time that coincides with the time you are prepared to tell this. Another option is to ask your boss if you have time to meet the next day. This will give him the opportunity to spend a certain amount of time focusing on your notifications.
If it happens a lot, you will only add to the problem for it. So if possible, wait for an opportune time when your boss has free time to focus on your notifications
Step 2. Be prepared, to the point, and be polite
Doing the dialogue exercises yourself beforehand will help you to be ready for a dialogue with your boss. Most managers are very busy and they will appreciate your direct approach. So, refrain from being “reduced inconvenience”, “find the right way to say this notification,” or conversely, convey the notification indirectly. You would probably say something like:
- I've been considering my options here for a long time and I've decided it's time to move on. I'm grateful to have the opportunity here, but I have to submit a notice of resignation."
- OR…” I want you to know that I have been offered a new position at another company. I really enjoy working here, but I have to submit my resignation letter starting today. Would you mind if my last day was [any date since the two weeks notice]?”
Step 3. Be prepared to discuss the reasons for your resignation
You have been working with your boss for a long time. Whatever the reason for your resignation, he must be wondering. Prepare answers that are short and easy to understand. If you quit because you hate your job, try to structure your answers in a safe way. Instead of saying "I hate working here", you're saying "I think it's time to move on to a different goal for my career."
Step 4. Consider the possibility of accepting a counter offer
Your boss may value you more than you think and he may offer you back. This is possible if you are polite and dignified with your resignation. You need to consider first whether you will stay for a raise, increase in benefits, promotions, or other incentives.
- Meeting your boss will be an important negotiating opportunity, so be prepared and know the outcome of the decision. If staying afloat was your choice, what made you open to that possibility? Read the warnings below, as counteroffers can have serious negative effects.
- If you are given a counteroffer, be sure to ask that any kind of counteroffer be in writing and signed. The signature consists of the signatures of superiors, supervisors, and the HR department.
- When considering a counter offer, honestly evaluate why you want to leave or stay. A raise may be a good opportunity, but it may not solve problems that require a promotion (if your achievements have been ignored) or transfer to another division (if you have a personal conflict with your boss).
Step 5. Emphasize the positive side
Be honest but polite. If your boss asks if he or she had a hand in your decision and was a factor in your resignation, then it's best to be tactful and diplomatic to give an honest answer.
In other words, you're not helping yourself by saying, "Yeah, you're a terrible supervisor and I (or anyone else) would be better off without you," (even though this is true). You can be honest without being mean: “That was a factor, but not the real reason. I felt that our work style and approach didn't match up and we could never get along the way I hoped. However, all experiences here are positive. With this opportunity, I feel happy to have a new challenge.”
Step 6. Think about the future
Remember, the purpose of an honorable resignation is to always put yourself in a good position with which you relate at work. If you behave badly with everyone in your soon-to-be-employed place, they probably won't want to write a good letter of recommendation or won't tell you about a sales job opening they heard from a friend. Being tactful, courteous, and intelligent in your handling of your resignation will reassure them that you are doing your best for future success.
Be careful, some bosses don't show a good attitude towards your decision. Make sure you actually leave your job that very day, because sometimes a supervisor can take your resignation too personally, tell you not to give notice, and tell you to leave as soon as possible. You must be a good judge, so do your best to assess whether your boss is in this category. But be warned, sometimes you can't predict what someone will do. Reread your employment contract. You should be thorough with all of your company options and your resignation options. If there is no formal employment contract, be aware of the provisions regarding failure to fulfill legal obligations in your country/province
Step 7. Shake hands, smile, and thank your boss
Show a classy demeanor when you step outside, whether it's because you're about to get transferred, get a better job, or just get away from this person.
- Shake hands and thank your potential ex-supervisor for “everything” and go.
- Return to your desk and cool off for at least 10 minutes. Now you can tell this to your coworkers, but don't keep blaming your boss. Be elegant and make it clear that you are resigning.
Step 8. Notify everyone affected by your resignation
After notifying your supervisor, be sure to notify your manager or other key employee who worked with you that you have resigned. Thank these people for helping you develop your career.
For example, “I don't know if you've heard or not, I'm resigning to work for another company. Before leaving, I want you to know that I am very happy to work with you.” These people may leave the company later and you want them to have a positive impression of you. Who knows, they may have an impact on your next career
Tips
- The annoying person you left now may end up being your boss again or worse, your subordinate in the future. Also remember, annoying people are often not remembered as people who are not liked. If you are remembered as a person who has had positive and kind qualities in the past, you may have run things smoothly for a bright future, because it could be that your former boss, now, will become your new boss and think of you (he remembers you). as a person who has a friendly face) is a person who is more important than others by giving a new position. This attitude can facilitate your transfer to another branch office, better assignments, and much more.
- Remember, there are only some people who feel free without you and some people who have nothing to lose. However, there's no point in talking too much just because you're on the verge of leaving work. There's nothing wrong with being nice for two weeks and after that all this experience will pass.
