How to Ask Teacher for Absence Permission by Electronic Mail

Table of contents:

How to Ask Teacher for Absence Permission by Electronic Mail
How to Ask Teacher for Absence Permission by Electronic Mail

Video: How to Ask Teacher for Absence Permission by Electronic Mail

Video: How to Ask Teacher for Absence Permission by Electronic Mail
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This wikiHow teaches you how to email your teacher or lecturer asking for permission to be absent from class on a certain day. Usually, you shouldn't email teachers in high school, but you may have to do so to contact professors at universities. This method is also usually preferred by professors at universities.

Step

Part 1 of 2: Getting Ready to Write an Email

Tell Your Teachers You Won't Be Here over Email Step 1
Tell Your Teachers You Won't Be Here over Email Step 1

Step 1. Check the class syllabus for specific guidelines for writing emails

There are many high school teachers or professors who have written specific instructions on how to write email properly. If you can find these instructions in the syllabus, follow them even if they contradict the way they are described in this article.

There are two main reasons why teachers and lecturers write specific email writing instructions, namely personal preference and institutional regulations. Whatever the reason, follow the syllabus instructions as best you can

Tell Your Teachers You Won't Be Here over Email Step 2
Tell Your Teachers You Won't Be Here over Email Step 2

Step 2. Find the teacher's email address

Usually the email address will be in the syllabus. However, if you don't have a syllabus or if you don't have your e-mail address listed there, look it up on the school's website or ask other students.

There are some teachers who don't allow anyone to email them. If this happens, don't email him at all. Ask your friend to give him a written letter. In addition, you can also call the school office to notify your previous absence

Tell Your Teachers You Won't Be Here over Email Step 3
Tell Your Teachers You Won't Be Here over Email Step 3

Step 3. Find an excuse for not going to class

You must have a specific reason why you cannot attend school or do not participate in field studies. You need to have a clear and understandable reason to convince the teacher that you really can't get in.

  • The following are examples of common reasons that are often used: illness, an appointment, an emergency, no mode of transportation and a sporting event.
  • If you have to make excuses, choose non-permanent ones. For example, sick or the vehicle broke down in the middle of the road. Do not choose serious reasons such as sudden family matters. The fewer people involved in your reasoning, the harder it will be for others to prove that you are lying.
Tell Your Teachers You Won't Be Here over Email Step 4
Tell Your Teachers You Won't Be Here over Email Step 4

Step 4. If necessary, collect the tasks to be completed

If you don't come to class when you should be submitting or presenting assignments, upload the document in an email as well.

If you only have the printed version, submit the assignment early or discuss with the teacher how you can submit the assignment

Tell Your Teachers You Won't Be Here over Email Step 5
Tell Your Teachers You Won't Be Here over Email Step 5

Step 5. Make sure that you email the teacher before class starts

There's no point in emailing after class because the teacher or professor will think you're just making excuses. For example, they may think you're asleep or for some other less justifiable reason. Even if you are sick or have a sudden need, email the teacher as soon as possible to let them know.

Tell Your Teachers You Won't Be Here over Email Step 6
Tell Your Teachers You Won't Be Here over Email Step 6

Step 6. Your teacher may ask for a letter as proof if you are sick or other evidence if you have been absent for several days for some reason

For example, he can ask for a doctor's letter or confirmation from parents. If you're not signed in for a presentation, final project, or if you've been absent for several days in a row, say that you can provide proof of consent from a parent or other third party.

Part 2 of 2: Writing and Sending Emails

Tell Your Teachers You Won't Be Here over Email Step 7
Tell Your Teachers You Won't Be Here over Email Step 7

Step 1. Open your email inbox

Use the email you normally use to communicate with the school, then log in with your email address and password.

Most schools use Gmail as their email service provider

Tell Your Teachers You Won't Be Here over Email Step 8
Tell Your Teachers You Won't Be Here over Email Step 8

Step 2. Click the Write button or button New.

This option can be to the left of your email inbox or at the top of your email inbox.

Tell Your Teachers You Won't Be Here over Email Step 9
Tell Your Teachers You Won't Be Here over Email Step 9

Step 3. Enter the email address of the teacher or lecturer

Click the To or “To” section, then type in the teacher's email address. Usually his email address will be the same as the email address the school gave him.

If you have a teacher's personal email address, don't send email to that address unless the teacher prefers to use it instead of a special email from school

Tell Your Teachers You Won't Be Here over Email Step 10
Tell Your Teachers You Won't Be Here over Email Step 10

Step 4. Write the title of the email

Click the Subject or "Subject" box, then type a short email title such as "Today's class" or "Class attendance."

  • If you're emailing a high school teacher, don't forget to include your class name in the subject of the email.
  • You may also enter a date when you were absent from class if there are multiple students in the same class.
Tell Your Teachers You Won't Be Here over Email Step 11
Tell Your Teachers You Won't Be Here over Email Step 11

Step 5. Greet your teacher

On the first line of the letter, type "Dear honorable" then add the name of the teacher, followed by a comma.

  • Don't use the teacher's first name unless you're emailing a professor you're very familiar with.
  • If you're emailing a professor, don't use a greeting like mom or dad. Use “Professor (Name)”. For example, Dear Professor Endang.
Tell Your Teachers You Won't Be Here over Email Step 12
Tell Your Teachers You Won't Be Here over Email Step 12

Step 6. Press Enter twice to leave a blank line between the greeting and the body of the email

Tell Your Teachers You Won't Be Here over Email Step 13
Tell Your Teachers You Won't Be Here over Email Step 13

Step 7. Explain that you will not be coming to class

The first line of the email should include an explanation that you will not be attending class on a certain day and date.

  • For example, write: “I am writing this email to let you know that I will not be logging in on Monday, December 17, 2018”.
  • You don't have to apologize for missing class, but you can add an apology in the email. For example, "I apologize in advance, but…".
Tell Your Teachers You Won't Be Here over Email Step 14
Tell Your Teachers You Won't Be Here over Email Step 14

Step 8. Briefly explain your reasons

The teacher or lecturer does not need detailed reasons for your situation. However, briefly explain why you can't get to class.

For example, if you have a doctor's appointment, write: "I have a doctor's appointment at 1 pm, so I have to leave class by fifth class"

Tell Your Teachers You Won't Be Here over Email Step 15
Tell Your Teachers You Won't Be Here over Email Step 15

Step 9. Explain that you will upload any assignments that need to be submitted

If you are unable to submit assignments on time in class, tell your professor or teacher how you will submit them on time.

  • For example, if you can upload an assignment and email it, write: "I know I have to submit my paper by Monday, so I'm including it with this email."
  • You may ask for a leave of absence and reconcile it with the reasons why you can't come in that day. For example, “I sent you an email to let you know I have a doctor's appointment so I won't be going to class on Monday, December 17, 2018”.
  • If you're going to be going to school before you email, it's best to submit your assignments early. For example, say to the teacher or teacher, “I remember that I have work to do on Monday, but I won't be coming that day. So, I'll just collect it today.”
Tell Your Teachers You Won't Be Here over Email Step 16
Tell Your Teachers You Won't Be Here over Email Step 16

Step 10. Sign

End the email by pressing Enter twice to leave a blank line for closing the email. For example, “Thank you”, then write your full name underneath.

Use formal closing phrases like “Thank you”, “Sincerely”, or “Greetings”, as opposed to casual phrases or words like “Thanks” and “Thanks”

Tell Your Teachers You Won't Be Here over Email Step 17
Tell Your Teachers You Won't Be Here over Email Step 17

Step 11. Upload the assignments to be submitted

You can upload assignments to your email by:

  • Click icon

    Android7paperclip
    Android7paperclip

    in the email window.

  • Select the document source location on your computer if necessary.
  • Click the file (or press and hold Ctrl or Command while clicking the file you want to upload.
  • Click “Open” to upload the document.
Tell Your Teachers You Won't Be Here over Email Step 18
Tell Your Teachers You Won't Be Here over Email Step 18

Step 12. Reread the body of the email

Double-check the content of the email to make sure it's correct. Check for trivial errors such as spaces, capitalization, or use of punctuation. Also, check to see if there are spelling mistakes in the email or not.

Tell Your Teachers You Won't Be Here over Email Step 19
Tell Your Teachers You Won't Be Here over Email Step 19

Step 13. Send an email

Click the “Send” button to send the email.

Make sure you check your email inbox to see if there's a reply from the teacher. Perhaps, the teacher's mother or father will provide further questions or instructions to do

Tips

Keep your speaking style as formal and polite as possible. Do not use slang words or language styles that are commonly used with peers. Also check for misspellings that can reduce the credibility of the email

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