In today's busy life, every hour of the day has to be put to good use. In order to make the most of your time, you must work faster and more efficiently while maintaining high quality. This article contains suggestions so you can work faster, more, and better at work or at home to complete homework or do daily tasks.
Step
Part 1 of 3: Making a Plan
Step 1. Make a daily plan
The best way to get to work faster and better is to make a plan before you start.
- Make an activity plan in the evening, prepare books and study supplies, or schedule chores that need to be done so you can get to work the next day.
- Keep track of your daily plans using a notepad, digital device, or agenda book. Instead of making commitments by memorizing, it will be easier for you to remember and complete tasks by taking notes.
- Recording a daily activity plan can also free you from a busy schedule and too heavy a workload. It's good to be ambitious, but you also have to be able to make realistic plans within your capabilities.
Step 2. Decide on a daily theme
If you find it difficult to manage time because of the many tasks waiting or even piling up, try setting a daily activity theme so that you can work on them one by one with more focus.
- If you are a student, use a specific day to study a specific subject. For example, schedule Monday to complete your science reading assignment for the week and Tuesday to study math.
- If you work in an office, allocate certain days to certain tasks. For example, do administrative tasks on Monday and focus on completing creative projects on Tuesday.
Step 3. Divide daily work time by hours
Organize your work as best you can by creating a daily schedule based on hours and completing tasks according to the schedule you have set.
- For example, you can use your first business hours to reply to emails and answer phone calls.
- Set several alarms to remind you that it's time for you to do other tasks and to keep you working throughout the day.
- You can also use your lunch break as work time, especially if you take your computer to eat. You can use this time to do two things at the same time, read email over lunch!
Step 4. Learn how to do several activities at the same time
This can be a double-edged sword that will help you complete several tasks in less time or make you have to reduce your time and attention so that the quality of work decreases. You can reap the benefits and avoid problems from this way of working by following these tips:
- Focus on related tasks at the same time. Save the mental energy you use to work on concurrent tasks by putting together multiple tasks. For example, replying to all emails, voicemails, and mail sent via courier at the same time.
- Write down what things you want to do. You will not be easily distracted or distracted by things that are going on if you have recorded all the work to be done.
- Take the time to check all the work after you finish working on the task. By focusing on each completed task, you can spot errors and ensure that the results are the way you want them to be.
Part 2 of 3: Targeting
Step 1. Set a small target
You will find it easier, better, and more motivated to do your job by setting small goals every day.
- Completing small tasks, such as grocery shopping or delivering goods, will make it easier for you to focus on the bigger tasks the next day.
- Divide your long-term plan or big project into small, achievable targets and then implement them in successive steps or stages. This method can make you feel that you have successfully completed the task so that you stay motivated.
Step 2. Determine which tasks you should prioritize
Setting priorities is a bit different from creating a to-do list. You must group tasks and prioritize between the small and easy tasks and the most important and difficult tasks.
- Make a list of tasks by determining the order based on the completion deadline of each. Start with the most important tasks that must be completed immediately.
- After the task is complete, you can take a break and focus on the next task.
Step 3. Make a long term plan
After mastering well how to make short-term daily plans, you can prepare long-term plans to organize the work and tasks that must be completed.
- You can best prepare yourself by knowing what needs to be done ahead of time, such as writing an end-of-term paper or traveling to an international conference.
- Make your own monthly calendar or school calendar for one semester.
- Write down important deadlines or deadlines for completing assignments and mark them one week in advance as a reminder. This way, you will be able to work better and important tasks will be easier to complete.
- Planning in a more sophisticated way you can use to schedule fun activities, vacations, and vacations. By knowing the deadline, you can make plans easily and ensure there is time available so that you can complete tasks well and enjoy your time off.
Step 4. Break the habit of procrastinating
Many people like to procrastinate or procrastinate on work (especially unpleasant ones) so that it has a negative impact on productivity and overall quality of work.
- Don't hold on to the erroneous view that "one will give the best results because of working under pressure". Psychological research proves that this view is simply not true! People who like to wait until the last second usually give fewer results and more errors.
- Get rid of the habit of procrastinating by ignoring distractions. Turn off the internet during work so that you are not provoked to open websites, check social media, and get distracted by activities in cyberspace.
- Give yourself a reward, for example by celebrating or giving yourself a small reward for completing a task on time or early. You will be more motivated to complete work if there is something fun that you really crave.
Part 3 of 3: Manage Work Time and Free Time Well
Step 1. Use a timer during work
In the business world, there is a theory "Parkinson's Law" which states that "a job will continue to grow to fill the time that is still available to complete it". In other words, as long as there is time available to complete the work, you will work longer hours than if the time was limited.
- Use a timer to track how long it takes you to complete each task.
- Set a goal for yourself and then think of it as a game by trying to beat the clock so you can work faster.
- Complete less important tasks in ten minutes and you'll have an extra 90 minutes a day just doing this. You'd be surprised how much time is wasted doing trivial things, like writing emails!
- By doing so, you can get the work "rewards" that behavioral psychologists describe as success, productivity, and happiness.
Step 2. Take time in the morning or weekend for yourself
While it may sound contradictory, you can increase your productivity and work ability by taking breaks during the day and on weekends.
- Set aside a few hours in the morning to do fun activities, such as playing with the kids, walking alone or with a pet dog, practicing yoga, etc. This will allow you to think clearly and feel better throughout the day, so you can stay focused and work faster.
- Research has proven that our minds will reach their best performance 2-4 hours after waking up in the morning. So, use this time to do non-work related activities so you can work calmly and more efficiently.
Step 3. Complete the task at home
Schools and offices are not ideal places to get assignments done because they are usually very noisy and a lot of distractions. To overcome this, bring your work home and finish it in a comfortable and calm atmosphere.
Step 4. Don't think about the task during your break
Sometimes, our minds stay busy even when we are not doing physical activity. This can make you tired so that it reduces productivity and quality of work.
- Keep your personal email separate from your work/school email and determine how many times you will check your work/school account over the weekend.
- Turn off your phone or computer when you're at home or watching TV so you don't get tempted to check your work email.
- Try to calm your mind and completely forget about work problems, especially on weekends. That way, you can return to work more diligently and efficiently in a refreshed Monday.
