It doesn't matter if you're a young person who's never faxed or a parent who's forgotten how to fax, eventually you may need to know how to fax. Keep in mind that there are many variations of fax machines, so consult your fax machine's manual or manual if you have one. To use most fax machines, you must enter a certificate, dial the fax number, and send it.
Step
Method 1 of 2: Before Sending a Fax
Step 1. Make a certificate
Fax machines are often shared by the office or by several people in the office. Since anyone can see the faxes sent to the fax machine, it's a good idea to include an affidavit so that your faxes get to the right hands.
This certificate contains information such as the recipient's name, the content of the fax, and the number of pages of the fax. The letter should also contain sender's information, such as name and fax number, so that the recipient can know who sent the fax and can reply if necessary
Step 2. Dial the fax number
Next, you need to dial the fax number, just like dialing a telephone number. On most new fax machines, you do not need to enter the area code if you are dialing a local number, but if you are dialing a DLD number, you will still need to enter the area code. Some types of fax machines still ask for the area code, regardless of the location of the number. Check, or ask for information about your fax machine.
- The country code (1 for United States telephone and fax numbers) also sometimes needs to be entered before the local number, but only if an area code is required. The country code is almost always required to make long distance calls.
- Often you will also need to dial 9 before dialing a long distance number. Check the specifications of your fax machine, or ask for information about the machine.
- Make sure the number you are calling is the fax number, not the phone number of the person you are sending the fax to. Sometimes phone and fax numbers are written next to each other on business cards, and you can easily read the wrong number.
Step 3. Determine the paper input method
When loading material that you send to a fax machine, you must insert it in the correct direction. Your paper will be scanned, so if the paper is facing the wrong way, only the back of the paper will be scanned and your fax will be blank. Make sure your paper is facing the right direction before sending the fax.
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Different fax machines, different ways of loading the paper. Fortunately, every fax machine has a label with the correct direction to insert the paper. Near where you keep the paper, look for the paper symbol with the folded edge. In this symbol, you will see that one side has a line, and the other side is blank.
- If the folded corner is lined, the paper should be loaded into the fax machine with the blank facing you.
- If the folded corner is unlined, the paper should be loaded into the fax machine with the contents facing you.
Step 4. Send the fax on proper paper
Fax machines work best with standard size paper. Sending paper of a non-standard size might not work or could "trap" your fax machine. If you need to send something a non-standard size, make a photocopy of the file and send a photocopy.
The most common paper size for faxes and printers is A4 or American stationery
Method 2 of 2: Sending a Fax
Step 1. Use your fax machine to send the fax
After you have performed all the steps above, you are ready to send the fax. Load the paper correctly, enter the number, and you're ready to hit the send button. This button is a large button with a clear label. Congratulations, you have sent your fax!
You will notice that after pressing the send button, the fax machine will make beeps and other sounds. This sound is normal, and is an indication that the fax machine is communicating with another machine. After the fax is sent, you will usually hear a long, clear beep after a few minutes. If the fax is having problems and is not being sent, the beep will sound scary. If you hear the scary sound, check the fax machine for the problem
Step 2. Use the internet to send a fax
You can also use the internet to send materials to a fax machine. There are many methods you can use, but most of them cost money. However, these fees can be a wise investment, if you don't send faxes very often and don't want to buy a fax machine or deal with a service like FedEx.
- PamFax is the perfect facsimile service for Skype. However, this program charges a small fee.
- HelloFax is a service that integrates with Google Drive, which allows you to fax Google documents. You can send multiple faxes for free before being charged.
Step 3. Use e-mail to send the fax
Depending on the number you are faxing, you may be able to email the fax machine at no additional cost. However, keep in mind that this method can only be used on certain fax numbers and can only send limited information.
- You can check if your destination fax number is included online.
- Use this formula to create a fax destination address: “remote-printer. [email protected]”
- Remove the quotes, replacing the numbers with the fax number (including the area code and country code), "'First" and "Last" with the first and last name of the person you are faxing.
- Remember that only the text in the text box will appear on the fax. You cannot attach PDFs or other materials with this method.
Tips
- Always enter the full number, including the area code and the digit 1 for long distance faxes.
- Most fax machines have a guide. Read the guide.
