This wikiHow teaches you how to get Gmail messages in the Outlook 2016 desktop app on a Windows or Mac computer. If you don't have the Outlook app on your computer yet, you'll need to purchase and install Microsoft Office 365 on your computer first.
Step
Part 1 of 5: Enabling IMAP in Gmail
Step 1. Open Gmail
Visit https://www.gmail.com/ via your computer's web browser.
- If you're not logged into your Gmail account, enter your email address and password before continuing.
- If you're signed in to the wrong account, you can switch to a different Gmail account by clicking on the account's profile photo in the top right corner of the page, selecting “ Add account ”, and enter the correct account email address and password.
Step 2. Click the settings gear icon ("Settings")
It's in the top-right corner of the page. After that, a drop-down menu will be displayed.
Step 3. Click Settings
It's in the middle of the drop-down menu. After that, the settings page or “Settings” will be displayed.
Step 4. Click the Forwarding and POP/IMAP tab
This tab is at the top of the settings page.
Step 5. Check the "Enable IMAP" box
This box is in the " IMAP Access " section of the settings page.
This box may already be marked. If it's already marked, move on to the two-step verification activation stage in this article
Step 6. Click Save Changes
It's a gray button at the bottom of the page. After that, IMAP will be applied to the Gmail inbox allowing the messages in the inbox to be displayed later in Outlook.
Part 2 of 5: Enabling Two-Step Verification for Gmail
Step 1. Click the “Google Apps” icon
icon “ ⋮⋮⋮ ” It's in the upper-right corner of the Gmail page. After that, a drop-down menu will be displayed.
Step 2. Click My Account
The shield icon is in the drop-down menu. Once clicked, your Google account page will be displayed.
Step 3. Click Sign-in and security
The title of this segment is on the left side of the page.
Step 4. Scroll down and click 2-Step Verification
It's on the right side of the page, at the bottom.
Step 5. Click GET STARTED
It's a blue button in the lower-right corner of the page.
You may need to scroll down a bit to see the buttons
Step 6. Enter the password when prompted
Type in the password you use to log into your email address.
Step 7. Click NEXT
It's at the bottom of the page.
Step 8. Click TRY IT NOW
It's a blue button in the lower-right corner of the page. After that, a notification will be sent to your mobile number.
- If you don't see your phone number on this page, you'll need to sign in to your Gmail account via the Google app (iPhone) or sign in to your Google account via your phone's settings (Android device).
- On iPhone, you need to download the Google app first. This app is available for free on the App Store.
Step 9. Follow the instructions shown
Open the command displayed on the phone by swiping the screen to the right (if the phone is locked) or touching it (if the phone is unlocked), then select “ YES " or " ALLOW ”.
Step 10. Make sure the registered phone number is correct
Review the phone number shown at the top of the page. If the number matches the desired recovery phone number, you can proceed to the next step.
If the phone number does not match, change the number before proceeding to the next step
Step 11. Click SEND
It's a blue button in the lower-right corner of the page. After that, Google will send a confirmation code to the number you provided.
Step 12. Enter the verification code
Get the code from the messaging app, then type the code into the text field in the middle of the page.
Step 13. Click NEXT
It's a blue button at the bottom of the page.
Step 14. Click TURN ON
It's a blue button on the right side of the page. After that, two-step verification will be enabled and applied to the Gmail account. Once active, you need to create an app password for your Gmail account.
Part 3 of 5: Creating an App Password for Gmail
Step 1. Click the “Google Apps” (“⋮⋮⋮”) icon again
It's in the top-right corner of the Gmail page. After that, a drop-down menu will be displayed.
Step 2. Click My Account
The shield icon is in the drop-down menu. Once clicked, your Google account page will be displayed.
Step 3. Click Sign-in and security
The title of this segment is on the left side of the page.
Step 4. Scroll down and click on App passwords
It's on the right side of the page, above the segment you previously accessed to enable two-step verification.
Step 5. Enter the password when prompted
Type in the password you use to log into your email address.
Step 6. Click NEXT
It's below the password field.
Step 7. Click Select app
This gray text box is on the left side of the page. After that, a drop-down menu will be displayed.
Step 8. Click Other (your choice of name)
This option is at the bottom of the drop-down menu. After that, a text field will be displayed.
Step 9. Enter a name
Type Outlook (or a similar name) into the text field.
Step 10. Click GENERATE
It's a blue button on the right side of the page. After that, a 12 letter code will be generated on the right side of the page. You can use this code to sign in to Outlook.
Step 11. Copy the created app password
Click and drag across the code on a yellow background, then press Ctrl+C (Windows) or Command+C (Mac) to copy the code.
You can also right click the selected code and select “ Copy ”.
Part 4 of 5: Adding a Gmail Account to Outlook
Step 1. Open the Outlook application on the computer
The Outlook app icon looks like a blue box with a white “o” and a white envelope behind it.
- If you're not signed into your Outlook account, enter your primary Microsoft email address, type your password when prompted, and follow any additional instructions.
- The Outlook app is different from the Outlook website.
Step 2. Click File
This menu option is in the upper-left corner of the Outlook app window. After that, a pop-out menu will be displayed.
- If you don't see the option " File ” in the upper-left corner of the Outlook window, you may be using the Outlook website or not using a version of Outlook that allows you to add another account.
- On a Mac computer, click the “ Tools ” at the top of the screen.
Step 3. Click Add Account
It's in the top-left corner of the page " File "Outlook. After that, a pop-up window will be displayed.
On a Mac computer, click the “ Accounts… " in the drop-down menu " Tools ”.
Step 4. Enter your Gmail email address
Type in the email address of the Gmail account you want to sync with Outlook.
Step 5. Click Connect
This button is below the text field previously used to enter an email address.
Step 6. Enter the app password
Click the " Password " text field, then press Ctrl+V (Windows) or Command+V (Mac) to paste the app password you copied earlier.
You can also right click the " Password " column and click the option “ Paste ” in the drop-down menu that appears to enter a password.
Step 7. Click Connect
It's at the bottom of the window. After that, the Gmail account will begin to be integrated with the Outlook application.
Step 8. Click OK when prompted
Now, the Gmail account is connected to the Outlook app. You can see the Gmail account name on the left side of the Outlook window.
You may need to uncheck the "Also set up Outlook on my phone" box first
Part 5 of 5: Importing Google Contacts
Step 1. Download contacts from Gmail
Visit https://www.google.com/contacts/ in a web browser, sign in using your Gmail account address and password if prompted, and follow these steps:
- Click the checkbox in the upper-left corner of the page to select all contacts.
- Click the drop-down box " More ”.
- Click " Exports… ” in the drop-down menu that appears.
- Check the "All contacts" box.
- Check the "Outlook CSV format" box. If you are using a Mac computer, check the " vCard format " box.
- Click " Export ” at the bottom of the window.
Step 2. Open an Outlook window
You must display the Outlook window in order to import contacts into the application.
- On a Mac, click the downloaded vCard file, select the “ File ” in the upper-left corner of the screen, select “ Open With ”, click option “ Outlook ”, and follow the prompts that appear on the screen. After that, Gmail contacts will be imported into Outlook.
- If you closed the Outlook app earlier, reopen the app before continuing to the next step.
Step 3. Click File
It's in the upper-left corner of the Outlook window. After that, the menu " File " will be opened.
Step 4. Click Open & Export
This option is in the menu " File " After that, the “Import/Export” page will be displayed.
Step 5. Click Import/Export
It's in the middle of the page. After that, the “Import/Export” tutorial page will be opened.
Step 6. Click Import from another program or file
It's in the middle of the window.
Step 7. Click Next
It's in the lower-right corner of the window.
Step 8. Click Comma Separated Value
It's at the top of the window.
Step 9. Click Next
Step 10. Click Browse…
It's in the upper-right corner of the window.
Step 11. Select the downloaded contacts file
Go to the folder where the downloaded contact file is stored, then click on the file to select it.
Step 12. Click Open
It's in the lower-right corner of the window. After that, the contact file will be uploaded.
Step 13. Click Next
You can also choose a duplicate import option (eg. Allow duplicates to be created ”) in the middle of the window before moving on to the next step.
Step 14. Select the “Contacts” folder
Swipe up or down the screen until you find the “ Contacts ” in the application window. After that, click the folder to select it.
- Generally, you can find the folder “ Contacts ” at the top of the window.
- Folders " Contacts ” doesn't look like a typical folder.
Step 15. Click Next
Step 16. Click Finish
It's at the bottom of the window. After that, the contacts will be imported into Outlook.
Once done, you can review your Outlook contacts by clicking the “ Address Book ” in the "Find" section at the top of the Outlook window.
Tips
- The " 2-Step Verification " feature is Google's version of the two-factor authentication feature. This means that every time you log into your Gmail account on a new computer, you'll need to verify your login via the phone you selected for two-step verification.
- The latest version of Google Contacts does not support the export of contacts. Therefore, you need to use the old version of Google Contacts to export the contact list.
Warning
- Marking messages as read (" Read ") in the Outlook application will not always mark messages in the Gmail inbox as read (" Read ").
- Gmail doesn't allow uploading. EXE files as attachments. In addition, the attachment size is limited to 25 MB only.
